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About the Role
This position provides comprehensive administrative support across multiple entities within a small-office environment, independently managing a broad range of functions including Human Resources, Accounting, General Affairs, and Facility Management. The role requires a seasoned generalist who can operate autonomously, prioritize effectively across multiple disciplines, and serve as the primary administrative point of contact for the supported entities.
Responsibilities
- Support full-cycle recruiting, onboarding, and offboarding; maintain employee records and attendance; coordinate payroll and benefits administration; and support HR policy compliance and employee relations.
- Process accounts payable/receivable, invoices, and employee expense reports; manage petty cash; track budgets; and assist with monthly closing in coordination with corporate finance.
- Manage office supplies and purchasing; oversee vendor relationships (cleaning, landscaping, pest control); administer company vehicles, cell phones, and assets; and coordinate company events and travel arrangements.
- Coordinate building maintenance, repairs, and service contracts; oversee office safety and security systems (CCTV, access control); and manage space, utilities, and general facility upkeep.
- Provide administrative support across multiple entities, coordinating HR, accounting, general affairs, and facility-related activities as needed.
Requirements
- Bachelor’s degree or higher required.
- Minimum 10 years of progressive experience across administrative functions such as Human Resources, Accounting, General Affairs, and/or Facility Management.
- Demonstrated ability to independently manage multiple functions in a small-organization or generalist setting.
- Excellent verbal and written communication skills, with the ability to work independently and interface effectively across all levels of the organization.
- Strong organizational, multitasking, and prioritization skills.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and familiarity with business/ERP systems.
- High level of discretion and integrity in handling confidential HR and financial information.
- Self-motivated and adaptable, comfortable owning diverse responsibilities with minimal supervision.
- Ability to sit for extended periods while working at a computer.
- Occasional lifting of items up to 20 lbs.
- Frequent walking, standing, and bending as needed to perform duties.
Skills
- Human Resources
- Accounting
- General Affairs
- Facility Management
- Recruiting
- Onboarding
- Offboarding
- Payroll Administration
- Benefits Administration
- HR Policy Compliance
- Employee Relations
- Accounts Payable
- Accounts Receivable
- Invoicing
- Expense Reports
- Budget Tracking
- Office Supply Management
- Vendor Management
- Company Vehicle Administration
- Company Cell Phone Administration
- Asset Management
- Event Coordination
- Travel Arrangements
- Building Maintenance
- Repair Coordination
- Service Contract Management
- Office Safety Systems
- Office Security Systems
- Space Management
- Utility Management
- Facility Upkeep
- Verbal Communication
- Written Communication
- Organizational Skills
- Multitasking
- Prioritization Skills
- Microsoft Office (Excel, Word, PowerPoint)
- Business/ERP Systems
- Discretion
- Integrity
- Self-Motivation
- Adaptability
Location
- Office environment
Work Type
- Full-Time
- Salaried Exempt
Experience Level
- Minimum 10 years of progressive experience
Education Level
- Bachelor’s degree or higher
Salary/Compensations
- Competitive Salary commensurate with experience
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Other supplemental benefits
- 401(k) plan
- Paid time off
- Professional development opportunities
About the Company
- HL Mando is an equal opportunity employer and values diversity in our workplace.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or disability status.