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About the Role
The Project Coordinator supports a team of Project Managers in planning and executing virtual, in-person, and hybrid events, ensuring exceptional service and creative solutions for high-touch clients. This role offers an excellent opportunity for an entry-level event planner to gain experience in a corporate environment while working with a dynamic team of event professionals.
Responsibilities
- Support the planning and execution of virtual, in-person and hybrid events.
- Support events from creative concept and development through initial briefing to reconciliation including budget management, site selection, hotel/venue management, registration management, transportation, food & beverage, décor, staffing, name badge coordination, collation of materials and shipping of event materials for in-person events.
- Support other team members with event management and onsite execution.
- Keep team members and internal stakeholders well informed of all relevant logistical information.
- Create timely and effective communications as needed.
- Ensure adherence to client standards of operations.
- Manage budgeting, invoicing, and reconciliation of events accurately and timely.
- Share knowledge of best practices regarding new suppliers, services, and venues.
- Integrate best practices and improve event execution.
- Propose ideas and creative solutions.
Requirements
- 1-2 years of experience including entry-level venue sourcing, meeting planning, and supporting a team.
- Proficient with Microsoft Office applications such as PowerPoint and Excel.
- Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers.
- Creative problem solver, resourceful, and a team player.
- Ability to manage multiple projects simultaneously, prioritize heavy workloads, and maintain attention to detail.
- Calm and flexible approach to handling pressure and stress.
- Highly organized with excellent time management skills.
- Ambitious, proactive, and flexible when dealing with ever-changing situations.
- Willing to travel when required.
- Demonstrated ability to collaborate with colleagues at all levels.
- Highly motivated, able to work independently.
Skills
- Event logistics
- Budget tracking
- Registration management
- Transportation coordination
- Food & beverage coordination
- Onsite staffing
- Microsoft Office Suite (PowerPoint, Excel)
- Communication
- Time management
- Attention to detail
- Problem-solving
- Collaboration
Location
- Global Opportunities
Work Type
- Hybrid events
- Virtual events
- In-person events
Experience Level
- Entry-level
- 1-2 years experience
Benefits
- Private Medical Insurance with BUPA from day one
- 28 Days Annual Leave PLUS Bank Holidays
- Personal Volunteer Day
- 20 Days of Sick Pay each Year
- Enhanced Parental Leave (Maternity & Paternity)
- Wellness Stipend
- Complimentary access to Headspace, Rocket Lawyer & Maven
- Life Insurance
- Employee Assistance Program (EAP)
- Cycle to Work Scheme
- Season Ticket Loan
- Mobile Phone Allowance
- Pension Scheme Enhancements
- Discretionary Bonus Structure
About the Company
- FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services.
- For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.
- Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors.
- FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.
- Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.
Equal Opportunity
- FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.
- FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.
- All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
- We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics.
- If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.