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About the Role
Provide high-quality administrative, coordination, and workflow support to the Commercial team in EMEA, enabling leaders and team members to operate efficiently in a high-performing environment.
Responsibilities
- Provide primary administrative support.
- Provide overflow support to other Team Assistants, Commercial EMEA.
- Provide project-specific administrative support to the Commercial team in EMEA on an ad-hoc basis.
- Contribute to the overall effective operation of the company by delivering a consistently high standard of work in a timely manner.
- Provide responsive solutions and support for the Commercial team, within timeframes for regular and ad hoc activities.
- Provide efficient administrative support for the nominated teams on all levels.
- General administrative support and support for ad hoc projects.
- Assistance with legal and non-legal documents.
- Coordinate meetings/diary management, team travel, AMEX reconciliation, and team events.
- Process monthly expense claims and deal with any queries.
- Process and track invoices as directed by the team.
- Develop and foster relationships with law firms and other external and internal stakeholders.
- Follow up with internal and external stakeholders and partners.
- Meet and greet visitors, partners, and stakeholders.
- Screen telephone calls, field enquiries and requests, and escalate urgent matters.
- Proactively manage the team’s diaries for conflicts and priorities.
- Act as a champion for workplace technologies.
- Maintain up-to-date information and data in various platforms.
- Maintain stakeholder and other key contacts.
- Maintain document control – filed and saved accurately.
- Comply with the delegated authorities relevant to the position.
Requirements
- Relevant experience within a corporate environment or a professional services firm (law or accounting).
- Experience in providing administrative support in the legal field.
- Understanding of the principles relating to the delivery of administrative services, e.g. confidentiality, protocols and time sensitivities.
- Good understanding of the aims of the EMEA Commercial Team and the wider Commercial Group.
- Understanding of our business.
Skills
- MS Office Suite (Word, Excel, PowerPoint)
- Proficient in using a document management system
Location
- EMEA
Work Type
- Hybrid
- Flexible
Education Level
- A-levels or equivalent qualifications preferred
Benefits
- Competitive salary
- Generous leave entitlements
About the Company
- IFM Investors is a global asset manager, founded and owned by pension funds, with capabilities in infrastructure equity and debt, private equity, private credit, real estate and listed equities.
- Our purpose is to invest, protect and grow the long-term retirement savings of working people.
- We believe healthy returns depend on healthy economic, environmental and social systems.
- IFM Investors has built up scale, skill and expertise over 30 years.
- With assets under management of approximately $291.1 AUD billion (at 30 June 2026), we prioritise the interests of over 883 institutional investors worldwide.
- IFM operates from 17 offices across Australia, Europe, North America and Asia.
- At IFM, you’re not just part of an investment company – but an invested one.
- We see the work we do as the chance to take sustainable, responsible steps forward for millions of people around the world.
- We have made sure to create a workplace that’s inclusive, accountable and collaborative.
- Where you’re given the opportunities to make a meaningful contribution and grow your skills.
- All while feeling valued and supported for who you are and what you bring to the team.
- Our Legal & Tax teams work with the business and our investors to provide support on our global products and services, and the markets in which we operate.
Equal Opportunity
- IFM Investors is committed to promoting an inclusive culture where all employees are valued and recognised for their unique qualities, backgrounds, and perspectives.
- We champion all groups regardless of race, gender, religion, sexual orientation, age, disability, or family status.
- We are committed to providing individuals with disabilities reasonable adjustments to participate in the job application or interview process.
- Please contact us if you require specific support at any stage of the recruitment process at Careers@ifminvestors.com.