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About the Role
We are seeking reliable, detail-oriented Office Assistants to help ensure our office runs smoothly. This role involves assisting administrative staff, managing office equipment, handling mail and banking, ordering supplies, and supporting attorneys with scheduling and client interactions.
Responsibilities
- Print, scan, photocopy, fax, and utilize other office equipment.
- Make regular trips to the Post Office and FedEx.
- Deposit checks and handle other banking needs.
- Assist with ordering office supplies.
- Communicate regularly with the Managing Partner, partners, and other attorneys regarding workload.
- Assist other team members when workload permits.
- Perform basic functions regarding the telephone system.
- Schedule appointments for attorneys on the calendar.
- Greet clients/visitors and escort them to the appropriate conference room or office.
Requirements
- Must be organized and able to multitask in a fast-paced environment.
- Excellent knowledge of the English language and some legal terminology, including spelling, grammar, and punctuation.
- In-depth knowledge of advanced functions using the current version of Microsoft Word.
- Ability to convert documents and clean up formatting.
- Must possess excellent organizational skills, good judgment skills, and problem-solving skills.
- Ability to communicate with everyone and be a team player.
Skills
- Microsoft Word
- Data entry
- Telephone systems
- Calendar management
- Client relations
- Communication
- Organization
- Multitasking
- Problem-solving
Benefits
- Competitive salary
- Free food & snacks
- Paid time off