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About the Role
This is a varied and highly trusted role that will suit someone who enjoys working across executive support, team administration, and office coordination. You will be a key point of contact for internal and external stakeholders and play an important role in keeping the team running smoothly.
Responsibilities
- Manage a complex executive diary, coordinate meetings, and assist with inbox management for the Head of Equities.
- Support broader team of 25 investment professionals in a standalone office environment.
- Coordinate domestic and international travel, including itineraries, accommodation, and schedule changes.
- Prepare, submit, and reconcile expenses in line with company policies and processes.
- Support team meetings, offsites, events, and broader administrative activities across Australian Equities.
- Act as a professional point of contact for internal and external stakeholders.
- Assist with office operations, including supplies, facilities coordination, visitor management, and workplace presentation.
- Support onboarding activities for new team members, including workspace, access, and equipment coordination.
- Contribute to ad hoc projects and confidential business initiatives as required.
Requirements
- Proven experience in a Personal Assistant, Executive Assistant, Team Assistant or Office Manager role.
- Strong diary management, coordination, and prioritisation skills.
- Experience managing travel, expenses, meetings, and team administration (including coordinating RG146 accreditation).
- High level of proficiency across Microsoft Office, Outlook, and Teams.
- Excellent written and verbal communication skills with the confidence to engage a variety of stakeholders.
- Strong organisational skills with a high level of accuracy and attention to detail.
- Ability to manage confidential information with discretion and sound judgement.
- A proactive, adaptable, and service-oriented approach to supporting senior leaders and teams.
Skills
- Diary management
- Coordination
- Prioritisation
- Travel management
- Expense management
- Team administration
- Microsoft Office
- Outlook
- Teams
- Written communication
- Verbal communication
- Organisational skills
- Accuracy
- Attention to detail
- Confidential information management
- Discretion
- Judgement
- Proactive approach
- Adaptable approach
- Service-oriented approach
Location
- Australia
Work Type
- Full-time
Experience Level
- Experienced
Benefits
- Work from anywhere in Australia for up to one month each year
- An annual allowance to empower you to prioritise your personal wellbeing
- Study support and commitment to supporting professional development
About the Company
- Pendal is an Australian investment manager focused on delivering superior investment returns through active management.
- Its experienced and long-tenured investment professionals are empowered to apply high-conviction investment approaches, supported by a culture that values diverse perspectives, independent thinking, and disciplined decision-making.
- Since becoming part of Perpetual Limited in 2023, Pendal has continued to leverage the strength of a broader global multi-boutique investment platform while maintaining its distinctive investment culture and approach.
Equal Opportunity
- We’re committed to creating an inclusive workplace where diversity is celebrated. No matter your background or circumstances, we aim to provide an environment where you can thrive.