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About the Role

The Time Entry & Compliance Analyst safeguards fee recoverability by ensuring time entries and invoices comply with client Outside Counsel Guidelines (OCGs), minimizing audit exposure across the firm’s billing portfolio. This role partners with Client Relationship Managers, billing specialists, and clients to strengthen billing accuracy, elevate timekeeper compliance, and drive continuous improvement in the firm’s billing practices.

Responsibilities

Review daily time entries and pre-bills for designated clients, identify noncompliant entries, and recommend corrections aligned with client and carrier-specific billing rules to minimize audit exposure.
Revise time entries as appropriate to ensure compliance with applicable billing rules.
Partner with Billing Attorneys and the billing team to prepare and submit invoice appeals recovering fees erroneously audited or disallowed.
Draft appeal narratives grounded in client OCGs to reduce Billing Attorney administrative burden.
Contribute directly to firm financial performance by minimizing invoice audits and maximizing successful appeal recovery.
Analyze incoming and updated OCGs for key clients and CRMs, translating requirements into actionable guidance for timekeepers.
Ingest new or updated OCGs into the Laurel timekeeping system, building timekeeper-facing compliance rules that guide accurate time entry at the point of capture.
Develop and maintain client specific time entry guides reflecting current OCG requirements.
Ensure timely distribution of time entry guides to newly assigned timekeepers, with training on compliant entry practices.
Deliver targeted training and professional development to timekeepers at all levels, correcting noncompliant billing habits, and reinforcing clear, concise time entry narratives.
Track timekeeper-level audit trends for key clients and deliver targeted coaching to timekeepers with recurring compliance issues.
Communicate proactively with timekeepers and cross-functional partners regarding carrier guideline changes, evolving billing practices, and new requirements affecting their workflows.

Requirements

Minimum of 5 years’ experience working as a paralegal or attorney handling insurance related work; or experience working on a billing compliance team in a law firm environment; or experience working as a bill auditor for an insurance company.
Minimum of 3 years’ experience working in a law firm environment preferred.
Experience with Elite 3E and Laurel preferred.
Advanced expertise of client Outside Counsel Guidelines (OCGs), legal billing rules, audit workflows, and the appeals process.
Sharp analytical acumen with the ability to interpret audit findings and craft persuasive, evidence-based narratives.
Exceptional communication and coaching skills, with demonstrated ability to influence attorney and staff behavior at all levels of seniority.
Strong interpersonal presence and the ability to lead through influence, building consensus-based support for business strategies and decisions across the organization.
Superior presentation, written, and verbal communication skills, with the ability to engage credibly and diplomatically across all organizational levels and tailor messaging for diverse stakeholders.
Meticulous attention to detail and the ability to operate independently with minimal supervision.

Skills

Elite 3E
Laurel
Outside Counsel Guidelines (OCGs)
Legal billing rules
Audit workflows
Appeals process
Analytical acumen
Communication
Coaching
Interpersonal skills
Presentation skills
Written communication
Verbal communication

Location

Remote

Work Type

Fully remote
Full-time

Experience Level

Minimum of 5 years’ experience
Minimum of 3 years’ experience preferred

Salary/Compensations

State of California: $120,000 - $244,000
State of Colorado: $110,000 - $196,000
State of Connecticut: $95,000 - $241,000
State of Illinois: $108,000 - $210,000
State of Massachusetts: $120,000 - $229,000
State of Maryland: $116,000 - $176,000
State of Maine: $81,000 - $188,000
State of Minnesota: $120,000 - $198,000
Jersey City, NJ: $130,000 - $236,000
State of New York: $111,000 - $241,000
State of Virginia: $78,000 - $227,000
State of Vermont: $118,000 - $227,000
State of Washington: $116,000 - $220,000
Washington, D.C.: $154,000 - $227,000

Benefits

Medical and dental coverage
Life insurance
Short-term and long-term disability insurance
Pre-tax flexible spending account for certain medical and dependent care expenses
Employee assistance program
Paid Time Off
Paid holidays
Participation in a retirement plan program after meeting eligibility requirements

About the Company

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.
At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes.
Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences.
We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.

Equal Opportunity

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.