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About the Role
The HRIS & Benefits Specialist is responsible for administering the firm’s human resources information system, supporting payroll and employee benefit programs, maintaining data integrity, configuring system workflows, producing workforce reporting, and providing employee support.
Responsibilities
- Serve as the primary administrator and internal subject-matter expert for ADP Workforce Now or ADP Next Gen.
- Maintain accurate employee and organizational data across HR, payroll, benefits, time, talent, and related systems.
- Configure, test, document, and maintain system workflows, business rules, reports, security access, and employee and manager self-service functionality.
- Troubleshoot system issues and coordinate resolution with ADP and other vendors.
- Manage user access and periodic security reviews.
- Develop user guides, process documentation, and training materials, and provide system training.
- Monitor system releases and recommend adoption of new functionality.
- Play a key role in ADP implementation or major system conversion activities.
- Coordinate implementation tasks, issue logs, testing schedules, and data validation.
- Validate payroll history, employee data, deductions, taxes, earnings codes, general ledger mapping, benefit plans, security roles, and integrations before go-live.
- Support the development and testing of carrier feeds, retirement plan feeds, general ledger files, single sign-on, and other system integrations.
- Document future-state processes and establish sustainable administrative procedures and internal controls.
- Identify underutilized ADP functionality and lead continuous-improvement efforts.
- Process or serve as the primary backup for multi-state payroll.
- Review employee changes, new hires, terminations, compensation changes, one-time payments, deductions, garnishments, leave-related pay, and taxable fringe benefits.
- Conduct pre- and post-payroll audits, reconcile payroll totals, and resolve discrepancies.
- Maintain payroll schedules, checklists, approvals, documentation, and internal controls.
- Support quarter-end and year-end payroll activities.
- Ensure payroll practices and system configuration align with applicable federal, state, and local wage-and-hour and payroll tax requirements.
- Respond to employee payroll questions.
- Administer employee benefit programs.
- Coordinate onboarding and benefit enrollment for new hires, qualifying life event changes, and annual open enrollment.
- Serve as a primary contact for employee benefit questions and issue resolution.
- Coordinate with benefit carriers, brokers, third-party administrators, retirement providers, and payroll vendors.
- Reconcile benefit invoices, payroll deductions, employer contributions, and carrier enrollment data.
- Support benefit communications, education, and employee engagement efforts.
- Create and distribute recurring payroll, benefit, headcount, turnover, compensation, recruitment, and compliance reports.
- Build and maintain dashboards and ad hoc reports.
- Perform routine audits of HRIS, payroll, and benefit data.
- Support ACA reporting, EEO reporting, Form 5500 preparation, payroll tax inquiries, benefit audits, and other compliance requirements.
- Maintain employee files and HR documentation.
- Protect confidential employee, payroll, benefit, and organizational information.
- Support onboarding, offboarding, employee status changes, leave administration, and other employee lifecycle processes.
- Partner with People & Culture, Finance, IT, managers, and external vendors.
- Participate in cross-functional projects and continuous-improvement initiatives.
Requirements
- At least 5 years of progressively responsible payroll, HRIS, benefits, or HR operations experience, including hands-on payroll processing experience.
- Demonstrated experience administering ADP Workforce Now, ADP Next Gen, or a comparable enterprise HRIS/payroll platform.
- Experience supporting an HRIS or payroll implementation, conversion, major upgrade, or significant system reconfiguration.
- Experience with system testing, data validation, reporting, workflow configuration, security administration, and issue resolution.
- Experience processing or supporting multi-state payroll and applying payroll controls and reconciliation practices.
- End-to-end ADP implementation experience, including data conversion, parallel payroll testing, integrations, user acceptance testing, go-live, and post-implementation stabilization.
- Experience with benefit carrier feeds, retirement plan integrations, general ledger files, and third-party system integrations.
- Experience administering employee benefits and supporting annual open enrollment.
- Experience with ACA reporting, payroll tax reconciliation, W-2 review, and other year-end activities.
- Experience in a professional services environment.
- Advanced knowledge of payroll processes, controls, reconciliation, and data privacy requirements.
- Strong technical aptitude and the ability to understand how HR, payroll, benefit, finance, and talent systems interact.
- Advanced proficiency with Microsoft Excel, including lookups, pivot tables, data validation, and reconciliation techniques.
- Exceptional attention to detail and a demonstrated commitment to accuracy and data integrity.
- Strong analytical, troubleshooting, project-management, and process-improvement skills.
- Ability to independently manage recurring deadlines and prioritize competing demands.
- Excellent written, verbal, training, and customer-service skills.
- Working knowledge of applicable HR and benefits compliance requirements, including ACA, COBRA, FMLA, HIPAA, ERISA, wage-and-hour requirements, and payroll tax obligations.
- Ability to exercise sound judgment and maintain the confidentiality of sensitive employee and business information.
- Demonstrates exceptional accuracy, ownership, follow-through, and accountability.
- Anticipates issues and resolves them before they affect payroll, benefits, reporting, or the employee experience.
- Builds strong working relationships with employees, managers, internal partners, and external vendors.
- Translates business needs into practical system solutions and sustainable processes.
- Continuously seeks opportunities to improve controls, reduce manual work, and increase the effectiveness of HR technology.
- Communicates technical and payroll information clearly to non-technical audiences.
- Exercises exceptional discretion and sound judgment while maintaining the confidentiality of sensitive employee and business information.
- Maintains the highest standards of professionalism and integrity.
Skills
- ADP Workforce Now
- ADP Next Gen
- HRIS administration
- Payroll administration
- Benefits administration
- System implementation
- System configuration
- System testing
- Data validation
- Reporting
- Workflow configuration
- Security administration
- Issue resolution
- Multi-state payroll processing
- Payroll controls
- Reconciliation
- Benefit carrier feeds
- Retirement plan integrations
- General ledger files
- Third-party system integrations
- ACA reporting
- Payroll tax reconciliation
- W-2 review
- Microsoft Excel
- Project management
- Process improvement
- Customer service
- ACA compliance
- COBRA compliance
- FMLA compliance
- HIPAA compliance
- ERISA compliance
- Wage-and-hour compliance
- Payroll tax compliance
Location
- Fairport, New York
Work Type
- Full Time
Experience Level
- 5+ years
Education Level
- Associate's or bachelor’s degree in Human Resources, Business Administration, Accounting, Information Systems, or a related field preferred. Equivalent relevant experience will be considered.
Salary/Compensations
- $65,000 - $75,000 / year
Benefits
- Health insurance
- Professional development
- Paid time off
- 401(k)
About the Company
- APD Engineering & Architecture, PLLC
Equal Opportunity
- APD Engineering & Architecture, PLLC is an Equal Opportunity Employer.