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About the Role
The Communications and Media Coordinator supports the CMF’s communications activities by coordinating media monitoring, translation services, and internal/external communications initiatives. This role involves producing daily media reports, industry newsletters, and content to enhance stakeholder engagement and organizational visibility, along with general team support. The position leverages strong writing, organizational skills, attention to detail, and proactive follow-up to ensure timely delivery of clear, engaging, and high-quality communications.
Responsibilities
- Monitor and track traditional and digital media coverage relevant to the CMF, funded projects, and the Canadian screen-based industry.
- Produce and distribute a tri-weekly bilingual media report summarizing key news, industry developments, stakeholder activity, and media mentions.
- Maintain media tracking databases and prepare monthly and annual reporting on media coverage, trends, and visibility metrics.
- Track awards, nominations, and recognition received by CMF-funded projects and compile data for organizational reporting.
- Coordinate all organizational translation requests, ensuring timely delivery of English-to-French and French-to-English content.
- Manage relationships with freelance translators and external language service providers.
- Maintain translation schedules, workflows, and priorities across departments to meet competing deadlines.
- Review and coordinate translated materials to ensure consistency, quality, and brand standards.
- Work with the Senior Manager, Communications to coordinate the planning, production, and distribution of industry newsletters.
- Gather content from stakeholders across CMF, draft newsletter articles, announcements, and feature stories.
- Manage newsletter production schedules and publication calendars.
- Support content publishing across digital channels, including website updates and communications materials.
- Draft, edit, and proofread a variety of communications products including staff communications, website content, executive messaging, and promotional materials.
- Support communications initiatives, campaigns, publications, reports, and events from planning through execution.
- Coordinate creative assets with agencies, designers, and internal stakeholders.
- Maintain CMF image and content libraries for communications use.
- Coordinate communications department invoicing, vendor payments, and budget tracking.
- Manage shared communications inboxes and route inquiries appropriately.
- Schedule meetings and provide administrative support to the Communications team as required.
- Track contracts, purchase orders, and external vendor relationships related to communications activities.
Requirements
- Bachelor’s degree in Communications, Public Relations, Journalism, Marketing, Arts Administration, or a related field.
- 2-4 years of experience in communications, media relations, public affairs, marketing, content development, or a related role.
- Experience coordinating multiple projects and deadlines in a fast-paced environment.
- Experience preparing communications materials, newsletters, reports, website content, or stakeholder communications.
- Experience working with external vendors, service providers, or creative partners is considered an asset.
- Experience supporting bilingual communications and translation processes is considered an asset.
- Excellent written and verbal communication skills in English and French is required.
- Knowledge of communications principles, content development, media monitoring, and stakeholder engagement practices.
- Knowledge of digital communications channels, newsletters, website content management, and social media best practices.
- Strong proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
- Knowledge of the Canadian screen-based industry, media sector, or cultural sector is an asset.
- Familiarity with media monitoring tools and newsletter software is an asset.
- Strong organizational skills, attention to detail, and ability to manage competing priorities.
Skills
- Communications
- Media Relations
- Public Affairs
- Marketing
- Content Development
- Bilingual (English and French)
- Media Monitoring
- Stakeholder Engagement
- Digital Communications
- Newsletter Management
- Website Content Management
- Social Media Best Practices
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Organizational Skills
- Attention to Detail
- Project Coordination
- Translation Coordination
Location
- Montreal
- Toronto
Work Type
- Hybrid
- Full-time
- Permanent
Experience Level
- 2-4 years
Education Level
- Bachelor's degree
Salary/Compensations
- $52,843 – $66,054 per year
About the Company
- The CMF supports Canada's audiovisual industry.
Equal Opportunity
- We are committed to a fair and transparent hiring process. We do not use AI tools to screen applicants or conduct interviews, and we welcome candidates from all backgrounds.