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About the Role

Dodge & Cox is seeking a flexible, collaborative, and self-motivated Administrative Assistant to support the Legal Department, acting as a trusted business partner. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple shifting priorities.

Responsibilities

Partner with the Legal department’s other administrative assistant to track/coordinate documents and contracts submitted to Legal for review through various workflows.
Serve as an internal liaison for D&C employees for matters/questions related to the Legal department.
Provide calendar support to the General Counsel and other Legal department team members.
Organize meetings end to end, including scheduling, arranging and hosting online meetings on zoom, Webex or MS Teams, managing conference-room and AV setup for in-person and hybrid meetings, handling catering requests, and guest registration.
Partner with meeting hosts to build agendas and distribute materials in advance as needed.
Arrange international and domestic travel, including location tracking, preparing conference registrations, and processing expense reports via Workday.
Collaborate with other Administrative Assistants for multi-person trips, as needed.
Prepare, edit, and proofread documents, including correspondence, presentations, memoranda, minutes, procedures, contracts, and various corporate records.
Notarize documents, and submit service requests.
Prepare, file and maintain hard and/or electronic documents such as corporate records and minute books, powers of attorney, apostilles, and other corporate documents.
Assist in organizing and arranging holiday and team events.
Work with and provide out of office coverage to the Legal Department’s other Administrative Assistant, as well as other Administrative Assistants in the Compliance and Risk Departments.
Perform routine administrative tasks such as preparing FedEx/USPS labels, running redlines, copying, scanning, and faxing.
Support team members in the adoption of new technology and software.
Update job knowledge and skills by participating in training and educational opportunities, as appropriate.

Requirements

Four-year college degree preferred.
Minimum of five years of experience in a related position, preferably in the financial services industry.
Licensed Notary (or willingness to become one).
High proficiency with Microsoft Office (Teams, OneNote, Word, Excel, PowerPoint, Outlook), SharePoint and Adobe Acrobat.
Experience using AI tools to enhance efficiency is desirable.
The ability to quickly learn and use new database and software systems.
Experience working with and troubleshooting multiple devices and operating systems.
Dodge & Cox has a 4/1 hybrid work model, and all Dodge & Cox employees are required to be in their assigned office as noted in the job posting Monday - Thursday each week, with the option to work remotely on Friday.
All Dodge & Cox employees must adhere to the Firm’s security policies and Code of Ethics.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Skills

Attention to detail
Excellent communication skills
Judgment to manage multiple shifting priorities
Highly professional
Discreet
Positive demeanor
Adaptable
Willingness to take on new projects and adjust quickly to change
Demonstrated ability to follow work processes
Manage multiple priorities calmly under pressure
Meet deadlines
Take independent initiative within areas of responsibility
Maintain a positive, constructive attitude under stress
Highly organized
Keen attention to detail
Service-oriented
Responsible
Reliable
Proactive
Team-oriented
Enthusiasm for continuous learning and building skills to improve effectiveness and efficiency
Open to constructive feedback in a spirit of continuous improvement
Sound judgment and discretion
Ability to keep information confidential
Excellent written, verbal and interpersonal communication skills
Ability to interact professionally and effectively with other employees and company management
Microsoft Office (Teams, OneNote, Word, Excel, PowerPoint, Outlook)
SharePoint
Adobe Acrobat
AI tools
Database and software systems
Multiple devices and operating systems

Location

Remote
In-office

Work Type

Hybrid
Remote
In-office

Experience Level

Minimum of five years of experience

Education Level

Four-year college degree preferred

Salary/Compensations

$100k - $120k

Benefits

Work/life balance
Attractive compensation and benefits
Ergonomic workspace options
Commuter and Health Club Benefits
Coverage of 100% of all healthcare premiums for employees and their families
Fully funding a retirement plan at 25% of the total compensation to the IRS limit

About the Company

Dodge & Cox is seeking a flexible, collaborative, and self-motivated Administrative Assistant to support our Legal Department, acting as a trusted business partner to the team.
The successful candidate will work closely with all members of the Legal Department, partnering with another department Administrative Assistant.
The role requires strong attention to detail, excellent communication skills, and the judgment to manage multiple shifting priorities.
The Administrative Assistant will be responsible for performing general office duties, including, but not limited to: scheduling and calendar management, coordinating internal and external meetings, coordinating contract and other document review, record keeping, and arranging travel.
This person must be highly professional, discreet, and maintain a positive demeanor.
Part of a collaborative team of assistants.

Equal Opportunity

The Company’s policy is to provide equal opportunity to all persons without regard to race, color, religion, sex, pregnancy, marital or domestic partner status, sexual orientation, gender identity or expression, age, ancestry, national origin, disability, or medical condition, as defined in state and federal laws.
This policy covers all aspects of employment including, but not limited to, recruitment, selection, training, promotion, transfer, compensation, demotion, and termination.
By applying for a position with Dodge & Cox, you acknowledge that you have read our EEO Policy.