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About the Role
We are seeking an organised and detail-focused Document Controller to collaborate with our project teams across all studios. This role is crucial for ensuring documents are correctly filed, accessible, and contain accurate information, while also developing and implementing document control processes.
Responsibilities
- Coordinate with different departments to ensure documents are kept in the right location and are accessible.
- Check and approve documents before filing.
- Liaise with internal and external agencies to ensure document accuracy and categorization.
- Develop and implement processes for document control and management.
- Implement systems of control with project teams.
- Manage the distribution of internal correspondence.
- Maintain good relationships with clients.
Requirements
- Excellent organisational skills and a methodical approach to document management.
- Strong attention to detail and a commitment to maintaining accurate information.
- Ability to work effectively to deadlines and manage competing priorities.
- Good communication and interpersonal skills, with the ability to coordinate across different teams.
- Ability to monitor and evaluate systems and identify improvements.
- Good working knowledge of Microsoft Office, particularly Word and Excel.
Skills
- Document management
- Microsoft Office (Word, Excel)
- Communication
- Interpersonal skills
- Coordination
- System monitoring and evaluation
Location
- London
- Sheffield
- Cardiff
- Glasgow
- Belfast
- Plymouth
- Birmingham
- Dublin
Work Type
- Blended work model
- Flexible studio and remote working
Benefits
- Award-winning lifestyle package
- Commitment to personal development through the HLM Academy
About the Company
- UK & Ireland practice with strong connections across studios.
- Ranked as one of the top 25 largest practices in the UK.
- AJ100 List of UK’s Top Architectural Practices 2025
- Shortlisted, AJ100 Awards – Employer of the Year 2025
- Shortlisted, Architect of Year Awards – Social Value Architect of the Year 2025
- Shortlisted, Architect of Year Awards – Employer of the Year 2025
- Highly Commended, MMC Awards – Architectural Practice of the Year 2025
Equal Opportunity
- Diversity, inclusion and belonging (DIB) is at the core of our business.
- We advocate equal opportunities, creating an inclusive working environment for all.
- If you have a disability and would prefer to apply in a different mode please contact our HR team for assistance.