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About the Role

The Executive Assistant to the CEO facilitates and manages activities and information surrounding the Chairman of the Executive Board and Chief Executive Officer (CEO). This highly visible role serves as a key liaison between the Executive Office, senior leadership, Executive Board members, and important internal and external stakeholders while ensuring the efficient operation of the local Executive Office. Operating with substantial latitude to exercise independent judgment and discretion, the Executive Assistant provides comprehensive executive-level support to the Chairman & CEO by managing complex schedules, coordinating travel and events, preparing reports and communications, overseeing administrative operations, and ensuring seamless execution of executive priorities in a fast-paced and confidential environment.

Responsibilities

Provide executive-level support to the Chairman & CEO, including managing dynamic professional and personal schedules and delivering minute-by-minute daily itineraries.
Coordinate domestic and international travel arrangements, including transportation, accommodations, travel logistics, and visa requirements.
Plan, coordinate, and execute high-level meetings, events, and executive engagements.
Develop reports, analyses, and tracking materials including expense reporting, jet travel logs, contributions, invitations, and related executive office reporting.
Screen, prioritize, and resolve routine and complex calls, correspondence, inquiries, and requests on behalf of the CEO.
Prepare executive presentations, briefing materials, and draft communications for internal and external audiences.
Serve as a liaison for key clients, senior leaders, Executive Board members, and other strategic stakeholders.
Anticipate issues, prioritize competing demands, and make informed decisions to ensure effective executive office operations.
Manage and oversee administrative support staff within the local Executive Office, including hiring, training, coaching, and development activities.
Develop and maintain a thorough understanding of company culture, organizational structure, and business processes to effectively navigate executive-level interactions and initiatives.

Requirements

Ten (10) years of senior executive-level administrative experience.
Demonstrated ability to perform highly visible and scrutinized activities with exceptional precision, diplomacy, organization, discretion, and confidentiality.
Ability to effectively manage multiple priorities, shifting demands, and tight deadlines in a fast-paced executive environment.
Strong written and verbal communication skills with a service-oriented approach.
Proven ability to build relationships and collaborate effectively with senior executives, Board members, clients, and key stakeholders.
Experience handling sensitive and confidential information with professionalism and sound judgment.
Strong organizational and problem-solving skills with the ability to work independently and exercise discretion.
College degree.
Previous management or supervisory experience.
Experience supporting C-suite executives, board members, or executive leadership teams.
Experience coordinating international travel and executive-level events.

Skills

Executive Presence & Professionalism
Organization & Prioritization
Communication Excellence
Relationship Management
Confidentiality & Integrity

Location

New York

Work Type

Office based

Experience Level

Senior executive-level administrative experience

Education Level

College degree

Salary/Compensations

$180,000 - $200,000 annually
Bonus for Eligible Employees

Benefits

Competitive Pay
Bonus for Eligible Employees
Benefits Package
Pension Plan
401k Match
Employee Stock Purchase Plan
Tuition Reimbursement
Disability Insurance
Medical Insurance
Dental Insurance
Vision Insurance
Employee Discounts
Career Training & Development Opportunities
Paid Time Off starting at 160 hours annually
Ten (10) paid holidays per year
Be Well Company holistic wellness program
Parental Leave – fifteen (15) days of paid parental leave per calendar year
Adoption Assistance
Employee Assistance Program
Back-Up Care Program
PTO for Volunteer Hours
Employee Matching Gifts Program
Employee Resource Groups
Inclusion and Diversity Programs
Employee Recognition Program
Referral Bonus Programs

About the Company

At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests. Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.
We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life. Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them. We’re empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.
Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.
Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.* For more information, visit transamerica.com.
Aegon acquired the Transamerica business in 1999. Since its start in 1844, Aegon has grown into an international company serving more than 23.9 million people across the globe.* It offers investment, protection, and retirement solutions, always with a clear purpose: Helping people live their best lives. As a leading global investor and employer, the company seeks to have a positive impact by addressing critical environmental and societal issues, with a focus on climate change and inclusion and diversity.
- As of December 31, 2023

Equal Opportunity

We believe our commitment to diversity and inclusion creates a work environment filled with exceptional individuals. We’re thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women.
To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of diversity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of diversity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all.
We believe our responsibilities extend beyond our corporate walls. That's why we created the Aegon Transamerica Foundation in 1994. Through a mix of financial grants and the volunteer efforts of our employees, the foundation supports nonprofit organizations focused on the things that matter most to our people in the communities where we live and work.