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About the Role
The Payroll Coordinator supports the end-to-end payroll function for union represented vessel personnel, ensuring accurate and timely processing, administration of collective bargaining agreements, tax compliance, and adherence to various regulations. This role collaborates with HR, Finance, and external providers to maintain payroll accuracy, compliance, and operational excellence.
Responsibilities
- Provide support for the end-to-end payroll function, workflows, service standards, and continuous improvement initiatives.
- Assist with crew payroll in accordance with multiple collective bargaining agreements, ensuring accurate wage calculations, union remittances, fringe benefit contributions, and compliance.
- Maintain confidentiality of payroll records, operations, and sensitive information.
- Ensure third-party providers achieve all federal and state legislative and compliance standards.
- Ensure payroll compliance with all company policies.
- Reconcile payroll-related benefit and retirement plan deductions, coordinate with plan administrators, and support audits, compliance testing, and reporting.
- Onboard new hires as needed.
- Manage and monitor external service providers and internal stakeholders for accurate performance and adherence to service levels and compliance standards.
- Prepare and reconcile payroll-related journal entries, labor cost allocations, payroll accruals, and support schedules for monthly financial close.
- Schedule tasks and manage the flow of information to process and distribute payroll accurately.
- Manage timecards, time entry, and timekeeping software and systems.
- Research and complete all employment verifications and requests, including state and governmental agency requirements.
- Perform reporting for compensation, ACA reporting, and ad hoc requests.
- Provide payroll support for internal, external, union, and governmental audits.
- Support payroll system administration, integrations, testing, upgrades, and process automation initiatives.
Requirements
- Undergraduate degree
- 3-5 years of payroll experience
- Experience processing payroll for unionized workforces
- Multi-State payroll experience
- Proficiency with Excel and varying payroll systems
- Time Management: Ability to coordinate multiple activities simultaneously, prioritize, plan work, use time efficiently, demonstrate organizational skills, and develop realistic action plans.
- Problem Solving: Ability to consider multiple sides of an issue, weigh consequences, make informed decisions based on available information, and recognize issues to determine actions needed.
- Communication: Prioritize data sharing and work across departments to coordinate execution and achieve shared outcomes.
- Collaboration & Teamwork: Ability to thrive in a team-oriented environment and build positive working relationships across departments.
Skills
- Excel
- Payroll systems
- Time Management
- Problem Solving
- Communication
- Collaboration
- Teamwork
Experience Level
- 3-5 years
Education Level
- Undergraduate degree
About the Company
- We are committed to creating a workplace where everyone feels respected, included, and able to thrive.
- We believe that diverse perspectives drive innovation and that inclusion is essential to our success.
- We actively foster a culture of collaboration, where every voice is valued and employees are empowered to grow and contribute meaningfully.
- Our hiring practices are designed to promote fairness and opportunity for all.
- Join us in building a workplace where your background and ideas are not only welcomed—they’re essential.
Equal Opportunity
- We provide equal employment opportunities to all candidates regardless of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or other protected characteristics.