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About the Role

The HR Generalist – Leave Administration serves as the primary administrator for all employee leave programs, ensuring compliance with regulations and providing support throughout the leave process. This role also assists with employee relations, accommodations, and return-to-work programs.

Responsibilities

Administer all leave of absence programs including FMLA, ADA accommodations, disability leave, military leave, personal leave, paid family leave, and state-specific leave programs.
Serve as the primary point of contact for employees and managers regarding leave-related questions and requests.
Review leave requests and determine eligibility in accordance with company policy and applicable laws.
Issue required leave notices, certifications, designation notices, and related documentation.
Track and manage all leave cases from initiation through return to work.
Maintain accurate leave records and ensure compliance with all documentation requirements.
Monitor intermittent leave usage and ensure proper tracking of leave hours.
Coordinate with third-party leave administrators, insurance carriers, payroll, and management as needed.
Track employee benefit premium payments during periods of leave.
Coordinate return-to-work processes, including fitness-for-duty certifications and accommodations.
Ensure all required physical capability forms and physical agility testing requirements are completed prior to return to duty.
Maintain leave administration reports and provide regular updates to HR leadership.
Coordinate the interactive process for reasonable accommodation requests.
Partner with employees and management to identify and implement reasonable accommodations.
Maintain documentation related to ADA requests and accommodations.
Assist with return-to-work planning and transitional duty assignments.
Coordinate light-duty opportunities with department leadership.
Monitor employees participating in modified duty programs.
Assist employees and managers with HR-related inquiries.
Provide guidance on company policies and procedures.
Support investigations and employee relations matters as assigned.
Ensure compliance with federal, state, and local employment regulations.
Assist with onboarding and orientation.
Process employee status changes and maintain personnel records.
Support HR projects and initiatives as assigned.

Requirements

Bachelor’s degree in Business Administration or Human Resources administration/management required
Effective oral and written communication skills.
Good interpersonal skills.
Self-motivated and organized.
Basic mathematical skills.
Computer knowledge including Excel, Access, Microsoft Word.
Minimum of 4 years of Human Resources or administrative experience with knowledge of human resources functions and laws.

Skills

FMLA
ADA accommodations
Disability leave
Military leave
Personal leave
Paid family leave
State-specific leave programs
Workers' compensation coordination
Employee relations
Return-to-work programs
Excel
Access
Microsoft Word
HRIS systems
UKG
SHRM-CP
PHR
CLMS

Experience Level

Minimum of 4 years of Human Resources or administrative experience

Education Level

Bachelor’s degree in Business Administration or Human Resources administration/management
Associates degree