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About the Role

We are looking for an exceptional Personal Assistant who can act in a dual-function role: part high-level executive support, part trusted personal aide. You will be our CBO's right hand both in execution and in life. This role requires someone who is proactive, discreet, unflappable, and deeply organised. You will manage a complex, ever-shifting schedule, from brand campaign reviews and press days to school runs and personal appointments.

Responsibilities

Own and manage the CBO's calendar end-to-end, including internal meetings, brand partner calls, agency briefings, retail appointments, industry events and personal/family arrangements
Anticipate scheduling conflicts and resolve proactively, always keeping the CBO one step ahead
Prepare briefing notes, agendas, and background materials ahead of all meetings
Coordinate travel flights, hotels, ground transport, and itineraries for both business and personal trips
Manage correspondence on behalf of the CBO, drafting emails and communications with appropriate tone and discretion
Liaise with internal stakeholders across brand, marketing and creative, as well as external partners including agencies, PRs, and retailers
Take and distribute meeting notes and follow up on actions
Manage kids’ school logistics, coordinating with school where needed
Organise and maintain children's schedules including extracurricular activities, matches, concerts, and school events, acting as the primary point of coordination
Plan and organise children's parties, playdates, and social commitments end-to-end
Attend school activities, and events when required, stepping in as a trusted and familiar presence for the children
Organise personal and kids’ appointments (medical, beauty, household, family)
Assist with personal errands, gift sourcing, event RSVPs, and household management tasks
Handle personal travel and family holiday planning
Support with ad hoc lifestyle tasks as required, always with discretion and care

Requirements

Proven experience as a Personal Assistant, EA, ideally supporting a C-suite or senior creative executive
Experience in a fast-paced environment, ideally within beauty, fashion, media, or consumer brands
Confidence and warmth around children, you will build your own trusted relationship with the family, and the children in particular, as you will regularly be present at school runs, activities, and events on the CBO's behalf
Absolute discretion and confidentiality, this role involves access to sensitive professional and personal information
A proactive, can-do mindset: you anticipate needs before they arise
Calm under pressure and able to juggle multiple priorities simultaneously
Comfortable with flexible working hours when required (the occasional early morning or evening will be part of the job)
Experience supporting a senior executive with personal/family logistics
Familiarity with the beauty, retail, or lifestyle industry
Knowledge of London (and potentially European) geography for travel planning
Experience using project management tools (Canva, Asana, etc.)

Skills

Exceptional organisational skills with sharp attention to detail
Strong written and verbal communication skills
Proficiency in Google Workspace (Gmail, Calendar, Docs) and/or Microsoft Office

Location

London

Work Type

Full-time

Experience Level

Senior

Benefits

Embedded in the rhythm of a brand moving at full speed
Managing real priorities
Solving real problems
Earning the trust of one of our most senior leaders
Building relationships across our brand, agency, and retail network
Developing instinct and judgement from being close to senior decision-making
Growing your career in a fast-moving brand

About the Company

At Wonderskin, we believe beauty should be effortless, long-lasting, and transformative, in fact we have built a brand that proves it. Powered by patented Wonder Blading technology, we have cracked the code on long-wear beauty, delivering bold and flawless results.
We are a fast-growing brand with a growing global presence and a passionate community. We thrive on creativity, experimentation, and pushing the boundaries of traditional beauty.

Equal Opportunity

At Wonderskin, we are committed to building a team that reflects the diversity of the world we live in. We welcome applications from people of all backgrounds, identities, and experiences, regardless of age, gender, ethnicity, religion, disability, sexual orientation, or family status.
We believe diverse perspectives make us a stronger, more creative team, and we are committed to creating an environment where everyone feels valued and can do their best work.
Don't meet every single requirement? That's okay, we didn't write this list expecting to find a perfect match. If you are excited about this role and can tick most of the boxes, we would love to hear from you. We hire for potential, attitude, and passion just as much as experience, so if Wonderskin feels like your kind of place, take the leap and apply.