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About the Role
The Accounts Payable & Procurement Specialist works closely with the Director of Finance and other Finance Department staff. This role is responsible for maintaining and adhering to agency Accounting Policies and Procedures, reflecting the agency's financial position, and developing expense projections. The Specialist ensures timely gathering and preparation of information for management reporting, planning, analysis, and decision-making. This role also performs accounting and clerical tasks for accounts payable, purchasing, and inventory, and assists with the annual audit process.
Responsibilities
- Maintain agency fiscal records via Automated Fund Accounting System
- Enter and post transactions to proper funds and accounts
- Generate custom reports utilizing the Automated Fund Accounting System (QuickBooks Enterprise Solutions: Nonprofit)
- Match and research invoices and purchases
- Input and manage Accounts Payable, Purchases and Inventory
- Perform check runs weekly and process emergency checks
- Coordinate the purchasing of supplies and services for all departments and programs
- Track delivery/disbursement of purchased items and resolve issues
- Prepare and issue purchase orders based on approved requisitions and budgets
- Maintain accurate records of purchases, contracts, and vendor communications
- Monitor inventory levels and reorder supplies
- Perform monthly reconciliation of Petty Cash, Bus Pass, Gift Card, and Laundry Quarter inventory
- Manage vendor W-9 forms and prepare annual 1099 forms
- Assist staff with signing out and returning credit cards, bus passes, gift cards, and laundry quarters while maintaining accurate records
- Oversee and manage master files and electronic filing systems
- Process daily deposits of all cash receipts into agency bank accounts
- Develop off-line reports as required to support agency management
- Ensure agency compliance with Generally Accepted Accounting Principles (GAAP)
- Act as liaison to agency vendors, auditors, and funders' contract management personnel
- Perform other work as assigned by the Director of Finance
Requirements
- Bachelors Degree in Accounting and 3 years' experience in accounts payable or a related field OR Bachelors Degree and 3 years' related experience
Skills
- Advanced knowledge in QuickBooks
- Basic knowledge in Windows
- Intermediate knowledge in Microsoft
- Advanced knowledge of Microsoft Office & Internet Explorer
Work Type
- Full time
- 37.5 hours per week
Education Level
- Bachelors Degree in Accounting
Salary/Compensations
- $22- $24 per hour
About the Company
- Started BY YOUTH FOR YOUTH.
- We partner with youth to realize their full potential, by creating opportunities, removing barriers and promoting social justice.
- The Center ensures understanding and values differences in people of diverse cultures, ethnic origins, sexual orientation, disabilities and beliefs.
Equal Opportunity
- Provides Equal Employment Opportunities