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About the Role

Support our Sport and Commercial teams, making them faster, more organised, and anticipating needs proactively. This role is central to both teams, requiring quick, accurate work and the ability to juggle multiple tasks. Ensure polished materials and tight logistics, preventing small issues from becoming major problems.

Responsibilities

Manage diaries and time strategically, protecting time for high-value work.
Schedule client and partner meetings across different time zones.
Coordinate team meetings and off-site events.
Act as a connector across teams, ensuring clear communication and spotting potential issues.
Compile pipeline updates, sales trackers, and deal status reports.
Format materials for leadership and board reporting.
Maintain accuracy and currency of shared trackers and CRM data.
Prepare materials for client pitches and proposals.
Coordinate input from legal, finance, and production teams on deals.
Support contract administration, including sending, chasing signatures, and filing.
Book travel for client meetings and events.
Process expenses and reconcile company cards.
Act as a brand ambassador, upholding Whisper's brand governance and strategy.
Ensure all materials adhere to brand guidelines and create templates and centralised filing.
Champion equality and diversity within the team and follow Health and Safety policy.

Requirements

Excellent organisational and time management skills.
Experience working in a pressurised environment.
Strong IT skills across a range of software packages.
Ability to prioritise and work under pressure.
Ability to build strong relationships across a diverse team.
Proactive attitude that enhances the team's work ethic.
Strong oral and written communication skills.
Ability to work on own initiative.
Sharp attention to detail.
Flexible and adaptable to changing workloads and new systems.
Comfortable adopting new technologies, including AI.
Trustworthy and discreet, handling confidential and sensitive information.
Must have the legal right to work in the UK.
Applicants must already hold the right to work in the UK as visa sponsorship is not offered.

Skills

Organisational skills
Time management skills
IT skills
Prioritisation
Working under pressure
Relationship building
Proactive attitude
Oral communication
Written communication
Working on own initiative
Attention to detail
Adaptability
Adopting new technologies
AI
Trustworthiness
Discretion

Location

Kew, London

Work Type

Permanent contract
4 days in office
1 day WFH
Schedule may vary based on production requirement
Lieu days will be given for any days worked over a five-day week

Experience Level

Based on experience

About the Company

Whisper is a leading global, independent production partner where Entertainment is Everything.
Founded in 2010, Whisper is a multi-genre powerhouse with a dynamic, people-first culture and the scale to deliver for major broadcasters and brands.
Following its 2026 return to private ownership, the group has reinforced its commitment to authentic storytelling and technological innovation.
With over 300 staff in offices across the UK, EMEA, and North America, Whisper delivers world-class production across Sport, Entertainment, Documentaries, Gaming, and Branded Content, supported by end-to-end Social and Digital services.
Whisper works on iconic sporting events and partners with global federations and rights-holders, including UEFA, Formula 1, EA, Wimbledon, and FIFA.
Whisper's innovative productions include Women's Rugby World Cup, Paralympics, BBC Sports Personality of the Year, Built in Birmingham: Brady & The Blues, Jeopardy!, and Wheel of Fortune, delivered with major SVODs and broadcasters like Amazon Prime Video, Netflix, BBC, ITV, and Channel 4.
Whisper is a multi-award-winning industry leader, a BAFTA winner, and multi-Emmy nominee, recognised as a Sunday Times and Broadcast 'Best Places to Work'.

Equal Opportunity

Whisper is proud to be an equal opportunity employer and a seven-time Broadcast Best Places to Work winner.
We welcome applicants from all backgrounds, communities, and lived experiences.
We are committed to an inclusive environment where everyone is expected to champion Whisper’s values and feels valued and supported.