Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

Tailor your resume to this Teachers' Secretary role.

Rezi rewrites your resume against Howard County Public School System's job description. Free.

Resume score gauge reading 58 out of 100

Don't guess if your resume is good enough.

See how it scores against the Teachers' Secretary posting at Howard County Public School System — free, in seconds.

About the Role

The Middle or High School Teacher’s Secretary serves as a vital anchor for the school community, managing essential operations and administrative functions to ensure a focused learning environment. This position acts as the primary point of contact for families and visitors, maintaining a secure and welcoming atmosphere through professional communication and diligent front office management. The role is responsible for the meticulous oversight of student data, attendance tracking, and the maintenance of confidential records in compliance with federal and local mandates. This position directly aligns with the HCPSS Strategic Call to Action by fostering a safe, inclusive environment and ensuring organizational efficiency, allowing the school to focus on cultivating a vibrant learning community where every student thrives. This staff person may also serve as a backup for other support staff during non-peak times.

Responsibilities

Serve as the primary point of contact for the school community, managing visitor check-ins and monitoring main entrances to ensure a secure environment.
Handle high-volume phone calls and inquiries from families and staff with professionalism and timely message routing.
Provide essential clerical and administrative assistance to teachers and administrators to facilitate smooth daily school operations.
Manage, collect, and process daily student attendance records, including absences, tardies, and early dismissals, accurately entering data into the student information system (SIS).
Review and verify all documentation (notes, emails, medical notes) submitted to excuse student absences, determining if they meet established criteria.
Generate and distribute daily and other periodic attendance reports (e.g., tardy reports, monthly summaries) to administrators, teachers, and district personnel.
Coordinate substitute teacher and staff coverage by managing requests, assigning substitutes, communicating schedules, and ensuring adequate coverage to support daily school operations.
Organize, collect, and verify all required documentation for field trip requests, ensuring accuracy, completeness, and compliance with school and district guidelines prior to submission.
Maintain and manage a comprehensive spreadsheet of all after-school activities, including homeroom teacher assignments; create and distribute updated rosters to staff.
Communicate roster updates to teachers and ensure all required space requests are submitted and approved in advance.

Requirements

High school diploma or equivalent.
One year of general administrative or clerical experience.
Foreign credentials must be evaluated as U.S. High School diploma or above by an MSDE approved organization.
An Associate Degree or the successful completion of 60 credit hours from an accredited college or university may be substituted for up to two (2) years of the required experience.
Professional references will be contacted prior to any offer of employment.
Recommended candidates will be required to provide references from current and recent supervisors.
All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review.
Some positions will require completion of a physical examination and/or drug testing.
Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the United States.
HCPSS participates in E-Verify and does not offer employee sponsorship.

Skills

Expert-level proficiency in Excel or Google Sheets, specifically using filters, conditional formatting, and data validation to manage complex after-school activity lists.
Meticulous attention to detail when verifying field trip forms to ensure no missing signatures, dates, or required medical clearances.
Ability to translate complex logistical schedules into clear, concise updates for staff and faculty.
Skill in "backward planning"—calculating deadlines for space requests and document collection to ensure all approvals are secured well before the event date.
Ability to manage and verify vast amounts of documentation for multiple trips and clubs simultaneously without sacrificing data integrity.
Ability to identify scheduling conflicts (e.g., two groups requesting the same space) and resolve them before they disrupt school operations.
Ability to work effectively with various stakeholders, from homeroom teachers and club sponsors to district-level administrators and facility managers.
Ability to quickly pivot and redistribute updated rosters when last-minute changes occur in student enrollment or teacher assignments.
Thorough understanding of school and district field trip regulations, including chaperone-to-student ratios, transportation protocols, and insurance requirements.
Familiarity with school space-use policies and the specific software or approval workflows required to reserve rooms, gyms, or outdoor areas.
Knowledge of best practices for maintaining living documents (spreadsheets) that require frequent version control and real-time updates.
Understanding of student privacy (FERPA) as it relates to sharing rosters and emergency contact information with after-school providers or staff.

Location

Howard County

Work Type

10-month per year position
Full-time

Experience Level

One year of general administrative or clerical experience

Education Level

High school diploma or equivalent

Salary/Compensations

Grade 7 on the HCEA-ESP Secretaries and Assistants salary scale

Benefits

Comprehensive benefits package for eligible employees.
Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit.
Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment.

About the Company

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation.
Join our award-winning workforce and make a difference in the lives of our students!

Equal Opportunity

HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind.
HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment.
All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.