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About the Role
Optus is seeking a highly capable Executive Assistant to provide exceptional support to senior leaders and drive organizational effectiveness within a leading Telecommunications company.
Responsibilities
- Provide high-level administrative and operational support to senior leadership team members, ensuring priorities are managed effectively.
- Manage complex diaries, coordinate internal and external meetings, and arrange meeting rooms, catering, agendas, and supporting materials.
- Support email management by prioritizing communications, monitoring actions, and ensuring timely responses to key requests.
- Coordinate domestic and international travel, accommodation, itineraries, and approvals in line with company policies.
- Manage expense claims and administrative processes, ensuring compliance with relevant policies and deadlines.
- Build strong relationships across Optus and with external stakeholders to facilitate effective collaboration and communication.
- Produce high-quality presentations, reports, meeting papers, and business documentation with accuracy and attention to detail.
- Support team operations through activities such as event coordination, onboarding, organizational chart maintenance, purchase order administration, compliance tracking, and broader team administration.
- Act as a trusted partner to leaders by proactively anticipating needs, identifying priorities, and ensuring actions are completed in a timely manner.
Requirements
- Significant experience supporting senior executives in a fast-paced corporate environment.
- Exceptional organizational skills with the ability to manage competing priorities and deadlines.
- Highly developed interpersonal, verbal, and written communication skills.
- Strong attention to detail and a commitment to delivering high-quality work.
- Proven ability to maintain discretion and handle confidential information with professionalism.
- Advanced Microsoft Office skills, including Word, PowerPoint, Excel, and Outlook.
- A proactive mindset with strong problem-solving capabilities and the ability to work independently.
- Flexibility, resilience, and the ability to thrive in an environment of constant change.
- A collaborative approach and proven ability to build trusted relationships across all levels of an organisation.
Skills
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
- Microsoft Outlook
- Administrative Support
- Diary Management
- Meeting Coordination
- Travel Coordination
- Expense Management
- Presentation Production
- Report Production
- Problem-Solving
- Interpersonal Communication
- Written Communication
- Verbal Communication
- Attention to Detail
Location
- Sydney, Australia
Work Type
- Hybrid
- Full-time
Experience Level
- Senior
Benefits
- Competitive remuneration
- Employee discounts
- $80 monthly credit
- 25% off Optus products
- Unique shopping discounts with retail partners
- Flexible working arrangements
- Vibrant and collaborative office campus with amenities
- Competitive leave policies
- Additional Connected days
- Inclusive, carer-neutral paid parental leave (up to 16 weeks)
- Access to learning and development opportunities
- Employee-led networks
- Diversity initiatives
- Free and confidential wellbeing support services (24/7)
About the Company
- Optus is a leading Telecommunications company known for delivering innovative solutions to customers, disrupting the industry, and evolving into a technology company with a diverse portfolio of products and services.
Equal Opportunity
- At Optus, we are strengthened by others and that means valuing diversity and embracing individual differences. We are committed to providing an inclusive workplace where everyone can thrive, regardless of background, identity, or ability.
- If you require adjustments or accessibility support during the recruitment process, we're here to help.
- For more information on Diversity, Inclusion & Belonging at Optus, please visit the Optus careers website.