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About the Role

This role supports three legal professionals within the Commercial Litigation practice, offering a variety of litigation, legal, and executive assistant responsibilities. The ideal candidate is a seasoned legal assistant with advanced litigation experience, strong technical proficiency, and superior practice management capabilities.

Responsibilities

Drafting and/or preparing various legal documents, presentations, and correspondence, ensuring accuracy and proper format.
Compiling records and briefs as required.
Arranging for service and filing of legal documents and related instructions to process servers/agents.
Managing and tracking deadlines, conditional dates, and appointments, including managing lawyers’ calendars and scheduling appointments and court dates.
Typing general correspondence and legal documents from handwritten notes, phone, or verbal instructions.
Opening and closing files electronically and physically, maintaining detailed matter/client lists and the electronic filing system (iManage).
Running monthly accounts, reviewing entries for accuracy and completeness.
Entering dockets into accounting software (3E).
Managing internal and external communications, including calls, mail, faxes, and e-mail.
Responding to client inquiries and conducting follow-up.
Entering and updating client contact lists in the CRM (InterAction) and working with the Marketing and BD department.
Performing general administrative duties such as scheduling appointments and meetings, booking meeting rooms, and making travel arrangements.
Working with other internal Departments to provide documents/other materials on time to meet client needs.
Continually assessing and establishing work priorities.
Supporting colleagues to cover absences.
Performing other administrative duties as assigned.

Requirements

Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
Thorough understanding and knowledge of legal terminology, procedures, and statutes.
Strong working knowledge of the Rules of Civil Procedure and litigation steps and stages.
Proficiency with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
Proficiency with PDF software (Tungsten/Kofax Power PDF/ Adobe).
Excellent time management, organizational, and prioritization skills.
Ability to work independently and within tight timelines.
Eagerness to learn new technology/processes and further develop skills.
Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
Excellent attention to detail and diligent proofreading skills.
Strong interpersonal skills and an excellent team player.
Passion for providing quality service and work product to lawyers, clients, and the courts.
Good judgment and ability to exercise discretion when dealing with confidential and sensitive matters.
Apply online with a copy of your resume and cover letter attached (preferably together in a single file).

Skills

Litigation
Technical proficiency
Practice management
Initiative
Communication (verbal and written)
Organizational skills
Teamwork
Client-focused
Legal terminology
Legal procedures
Statutes
Rules of Civil Procedure
MS Office 365
PDF software
Time management
Prioritization
Interpersonal skills
Attention to detail
Proofreading
Judgement
Discretion

Location

Office (minimum 3 days per week)

Work Type

Full-time
Permanent
Hybrid

Experience Level

Seasoned legal assistant
Advanced litigation experience

Education Level

Legal Assistant Diploma
Law Clerk certificate

Salary/Compensations

$60,000 - $80,000