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About the Role

Capital One is seeking an experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced, tech-savvy environment. This role is pivotal to the success of a well-run, efficient, and productive team, acting as a gatekeeper and extension of executive leaders.

Responsibilities

Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
Arrange and reserve conference rooms, catering, audio/video, and other essential services for meetings and conferences.
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems.
Drive key team activities and events, including all-hands meetings, team meetings, conferences, supply ordering, and social events.
Prepare professional business communication documents such as memos, letters, and emails.
Build and maintain good business relationships with executives and administrative staff across the organization.
Participate in general administrative duties, including copying, distributing mail, ad-hoc projects, committees, and group events.
Promote a fun and team-oriented work environment.

Requirements

High School Diploma, GED or equivalent certification.
At least 2 years of Administrative experience.
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.
Associates Degree (Preferred).
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment (Preferred).
At least 3+ years of calendar management supporting multiple executives (Preferred).
At least 1+ year of meeting and event planning experience (Preferred).
Experience setting up video conference and Zoom/Skype technology for meeting users (Preferred).
Experience planning ahead and managing time effectively (Preferred).
Excellent written and verbal communications (Preferred).
Excellent organizational skills (Preferred).

Skills

Microsoft Office Suite
Google Suite
Calendar Management
Meeting and Event Planning
Video Conference Setup
Zoom
Skype
Time Management
Written Communication
Verbal Communication
Organizational Skills

Location

McLean, VA
New York, NY

Work Type

Full-time

Experience Level

Senior
At least 2 years
At least 5+ years (Preferred)

Education Level

High School Diploma
GED
Equivalent Certification
Associates Degree (Preferred)

Salary/Compensations

McLean, VA: $80,900 - $92,300
New York, NY: $88,200 - $100,700

Benefits

Comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

About the Company

Capital One offers an environment that inspires a can-do-anything spirit with a multitude of supportive resources.
Managers encourage employees to be their best in all areas of life.
Capital One Financial is made up of several different entities.

Equal Opportunity

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws.
Capital One promotes a drug-free workplace.
Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries.