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About the Role

The Product & FF&E Coordinator provides project, operational, and administrative support for SOM's Global Product Design & FF&E Practice. This role helps maintain systems, resources, and processes to support projects worldwide, coordinating documentation, digital resources, manufacturer communications, archive research, and product development activities.

Responsibilities

Provide day-to-day coordination and operational support for the Global Product Design & FF&E Practice.
Maintain organized project records, schedules, and documentation.
Assist with the preparation of presentation materials, product information, and design documentation.
Coordinate meetings, action items, and communications between internal teams and external manufacturing partners.
Maintain and organize the practice's furniture specification resources, digital libraries, product information, and reference materials.
Support the maintenance of Revit content, product databases, digital assets, and specification documentation.
Ensure resources remain current, accurate, and accessible to project teams.
Assist in organizing practice priorities, tracking initiatives, and coordinating deliverables across multiple concurrent activities.
Coordinate product samples, finish information, and manufacturer documentation.
Assist project teams by gathering product information, preparing documentation, and coordinating responses for project FF&E needs.
Support project-specific product research and furniture investigations.
Coordinate the development of licensed and custom furniture and product initiatives from concept through implementation.
Facilitate communication between designers, manufacturers, and internal project teams during product development.
Coordinate design reviews, prototype evaluations, technical feedback, and implementation schedules.
Support product launches and the ongoing evolution of SOM's licensed product portfolio.
Provide strategic FF&E support to project teams during planning, design, and implementation.
Assist project teams in identifying opportunities for custom furniture, licensed products, and innovative FF&E solutions.
Support complex and high-profile projects requiring specialized product knowledge or manufacturer coordination.
Act as a key operational partner in implementing the firm’s global FF&E strategy.
Build collaborative relationships that enable knowledge sharing, design excellence, and effective project delivery.
Mentor and support junior staff involved in specifications, documentation, and coordination.
Ensure project scope and deliverables exceed all contract requirements.

Requirements

Strong understanding of furniture, product design, and FF&E processes.
Experience coordinating multidisciplinary design initiatives.
Excellent organizational and project management abilities.
Strong communication and relationship management skills.
Ability to balance multiple priorities across numerous concurrent initiatives.
Knowledge of furniture manufacturing methods, materials, and production processes.
Familiarity with specification development and digital resource management.
Understanding of Revit, specification platforms, and digital design tools.
Ability to identify opportunities that improve design quality, project delivery, and practice efficiency.
Commitment to design excellence and continuous improvement.
Experience coordinating manufacturers and external design partners.
Experience supporting multidisciplinary design teams.
Strong presentation, communication, and organizational skills.
Experience within an international design or architecture practice preferred.
Portfolios must be submitted for all design and project management positions.
Applications without work samples will not be reviewed.
Portfolios should be one PDF attachment, 10-20 pages, maximum 5 MB.
Submit portfolios as part of your application in the section where the application asks you for your Resume or CV.

Skills

Product Design
FF&E
Project Coordination
Operational Support
Administrative Support
Documentation Management
Digital Resource Management
Manufacturer Communication
Archive Research
Product Development
Presentation Material Preparation
Revit
Specification Development
Materials Library Coordination
Project Management
Relationship Management
Communication
Organizational Skills
Furniture Specification
Digital Libraries
Product Databases
Digital Assets Management
Design Strategy
Product Research
Furniture Investigations
Design Reviews
Prototype Evaluation
Technical Feedback
Implementation Schedules
Product Launches
FF&E Strategy
Knowledge Sharing
Design Excellence
Project Delivery
Mentoring
Staff Support

Experience Level

2-4 years of professional experience in furniture design, product development, FF&E or related design practice.

Education Level

Bachelor's degree in Interior Design, Industrial Design, Architecture or a related discipline.

Salary/Compensations

$70,000 to $80,000

About the Company

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet.
We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm.
We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration.
Together we can achieve great things.
For more about SOM: www.som.com