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About the Role

The Academic Program Coordinator provides essential administrative support for the School of Civic Leadership's undergraduate academic programs. This role is crucial for maintaining academic records, managing deadlines, preparing communications, and supporting various academic processes including course scheduling, study abroad, internships, and assessments.

Responsibilities

Collect and enter approved course, instructor, room, and scheduling information; maintain Class Manager, Course Schedule, and related trackers.
Coordinate routine submissions for FaSET, final exams, final grades, catalog updates, room scheduling, and HB 2504 requirements.
Maintain records, distribute approved updates, and flag missing or inconsistent information for review.
Assist in the preparation of materials for program proposals, course scheduling, and student registration.
Initiate submission for appropriate approvals for study abroad and internship programs.
Maintain timelines, participant records, and routine communications for study abroad and internship programs.
Coordinate approved recruitment information with advisors and communications staff.
Maintain applications for internships, assist in the coordination of internship placements and enrollment.
Regularly update employers, student, and placement records for internships.
Partner with SCL Career success team to compile and communicate outcome data.
Update program guides, forms, calendars, and participant records for honors theses.
Track student and faculty deadlines for honors theses.
Coordinate thesis and other related event logistics.
Collect faculty and student feedback for program review.
Collect, verify, and organize program data for assessments and recurring reports.
Prepare draft summaries and maintain assessment files and submission records using established templates.
Maintain policy resources and confidential appeal records.
Confirm receipt of required materials and track reviews for academic policy and appeals.
Prepare routine correspondence for academic policy and appeals.
Refer policy interpretation and decisions to the appropriate administrator or committee.

Requirements

Bachelor’s degree in a related field.
Two years’ experience in a related position/field.
Demonstrated experience working on projects with multiple stakeholders in a professional setting.
Strong interpersonal skills including an interest in supporting student success.
Strong organizational skills with ability to manage multiple projects and deadlines simultaneously.
Excellent written and verbal communication skills, including experience preparing summaries, reports, and documentation.
Familiarity with MS Office and Adobe.
Relevant education and experience may be substituted as appropriate.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor.
Letter of interest.
Must complete the federal Employment Eligibility Verification I-9 form upon hiring.
Must present acceptable and original documents to prove identity and authorization to work in the United States by the third day of employment.
Must be able to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) if applicable.

Skills

Interpersonal skills
Organizational skills
Written communication skills
Verbal communication skills
MS Office
Adobe
PDF creation and editing

Location

AUSTIN, TX

Work Type

Full-time

Experience Level

2 years of experience

Education Level

Bachelor's degree

Salary/Compensations

$56,000+

Benefits

Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card

About the Company

Established in 2023 as UT Austin’s newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing.
We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations.
Upholding the University’s motto—Disciplina Praesidium Civitatis, “Education is the guardian genius of democracy”—we advance The University of Texas at Austin’s mission to achieve excellence in education, research, and public service.

Equal Opportunity

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.