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About the Role

Support the Research Community at the University of Texas at Austin in the capacity of Contract Officer or Senior Contract Officer within the Office of Sponsored Projects. Responsible for the management of agreement portfolios that include sponsored research agreements, subawards, and other research-related contracts. Primary duties are to evaluate, draft, negotiate, and execute research agreements. The Contract Officer or Senior Contract Officer will ensure research agreements are in compliance with University policies, contractual requirements, federal and state laws and regulations. This position will act as the primary contract point of contact for assigned units.

Responsibilities

Independently and skillfully draft, review and negotiate sponsored research agreements, outgoing subaward agreements, non-financial agreements, and other research related agreements to ensure compliance with University policies, federal and state law and regulations, including terms regarding intellectual property, publication, insurance/ indemnification, export control, governing law, disputes, invoicing and payment, etc.
Prepare and submit in a timely manner detailed written exceptions and recommendations on contractual language to the other party; hold negotiation meetings, as required, and keep stakeholders informed of the contract negotiation status until all contractual issues are resolved.
Evaluate, mitigate, and outline financial and compliance risks in research contracts to OSP management, including outlining all risks associated with clauses not conforming to University of Texas System Board of Regents Rules and/or University policy.
Review documentation upon receipt of agreement for compliance and coordinate with appropriate University offices (e.g. Discovery to Impact, Risk Management Office, Research Security Office, or Office of Legal Affairs) to address compliance issues, including environmental health and safety, human subjects (IRB), animal subjects (IACUC), and budgetary compliance for cost sharing, time and effort, and facilities and administrative costs.
Provide expert written and verbal advice regarding the interpretation of federal, state, contractual requirements, grant and funding regulations, University and UT System policies and procedures, and Office of Sponsored Project's policies.
Contribute to the development and implementation of procedures and/or policies to improve contract workflow and ensure compliance.
Acknowledge and respond to communications in a timely manner, this includes taking action or forwarding correspondence as appropriate, following up on the status of outstanding actions, and communicating results to stakeholders.
Demonstrate excellent ability to communicate effectively both orally and in written form.
Daily oversight and management of assigned agreement portfolio to ensure timely actions and workload efficiency.
Responsible for prioritizing agreement assignments with appropriate consultation with OSP management.
Enter and maintain thorough and accurate documentation, data and negotiation notes related to agreements and related actions into UT Research Management Suite (UTRMS) and E-Share Repository.
Special projects as assigned by Director of Contracting and/or Assistant Director.
As needed, provide direct supervision/coordinate and expert training of professional and/or administrative staff responsible for review and negotiation of terms and conditions of research contracts, subcontracts, and associated non-financial research agreements to ensure successful contractual operations.

Requirements

Bachelor's degree.
Six years of experience drafting and negotiating sponsored research agreements and research-related contracts.
Demonstrated experience in contract preparation, including drafting, review, and revision of key terms (e.g. intellectual property, publication, confidentiality).
Experience negotiating with federal, state, academic, industry, and other partners.
Thorough knowledge of federal, state, local and University guidelines and regulations.
Highly skilled in complex contract negotiations and management of contract portfolios, with strong analytic and critical thinking skills, accustomed to a fast-paced environment with competing deadlines.
Exceptional customer service and excellent verbal and written communication skills.
Advanced proficiency in Microsoft Word and Microsoft Excel.
Must work well with others and contribute positively to the organization, team and University.
Must be authorized to work in the United States on a full-time basis for any employer.
Seven years of experience drafting and negotiating sponsored research agreements and research-related contracts.
Relevant education and experience may be substituted as appropriate.

Skills

Intellectual property
Publication
Insurance/ indemnification
Export control
Governing law
Disputes
Invoicing and payment
Environmental health and safety
Human subjects (IRB)
Animal subjects (IACUC)
Budgetary compliance for cost sharing
Time and effort
Facilities and administrative costs
Microsoft Word
Microsoft Excel
Huron Research Suite product

Location

AUSTIN, TX

Work Type

Fully remote
40 hours per week

Experience Level

Contract Officer
Senior Contract Officer

Education Level

Bachelor's degree
Bachelor's degree in law, business administration, public administration, or related field.
Graduate or professional degree in law, business administration, public administration, related field.

Salary/Compensations

$85,000 + depending on qualifications
$95,000 + depending on qualifications

Benefits

100% employer-paid basic medical coverage
Retirement contributions
Paid vacation and sick time
Paid holidays

About the Company

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin.
The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding.
We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
UT Austin offers a competitive benefits package that includes: 100% employer-paid basic medical coverage, Retirement contributions, Paid vacation and sick time, Paid holidays.

Equal Opportunity

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.