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About the Role
The Senior Administrative Coordinator provides high-level administrative support to the Vice President, Neurology CBU, and Sales and Marketing Leads, managing calendars, coordinating meetings, reconciling expenses, and arranging travel.
Responsibilities
- Manage calendars for the VP, anticipating needs and resolving scheduling conflicts.
- Arrange and coordinate heavy travel logistics for the VP, including conference registrations, itineraries, air, hotel, and ground transportation.
- Plan and coordinate on and offsite meetings, including catering, rooming lists, audio visual requests, and team builders, while adhering to budgetary guidelines.
- Coordinate meetings and events with external collaborators.
- Demonstrate a working knowledge of company policies, procedures, and resources.
- Implement and support administrative process improvements.
- Act as a key point of contact for the department as the CBU administrative brand lead.
- Conduct weekly or bi-weekly touchpoints with the VP and key stakeholders to review priorities and brand activities.
- Process and submit purchase requisitions and enter information into the contract management system.
- Reconcile expenses for the VP, offsite meetings, and department purchasing card.
- Manage customized email distribution lists and update content on the department’s SharePoint site.
- Proof, edit, and send email field communications on behalf of the VP and Marketing Lead.
- Handle ad hoc administrative assignments such as ordering gifts.
Requirements
- Highly collaborative with strong written and verbal communication skills.
- Ability to interact across all levels of employees and management while maintaining confidentiality.
- Ability to understand departmental and/or leader priorities and adjust work accordingly.
- Maintain a high level of accuracy and attention to detail.
- Possess an increased level of independence, judgment, and basic problem-solving skills.
- Comfortable acting as a point person for projects.
- Ability to work independently and collaborate with team members.
- Quick learner, able to cope with change and ambiguity.
- Handle risk and uncertainty with composure and shift gears comfortably.
- Build effective relationships up, down, and sideways.
- Be coachable and open to challenge and development from bosses.
- Gain the trust and support of peers.
- Proficient in MS Office, SharePoint, Concur, and teleconference systems.
- Ability to assist with basic troubleshooting of systems.
- May be responsible for training new employees on internal systems.
Skills
- Calendar management
- Meeting coordination
- Travel arrangements
- Expense reconciliation
- MS Office proficiency
- SharePoint proficiency
- Concur proficiency
- Teleconference systems
- Basic troubleshooting
- Communication skills
- Problem-solving
- Relationship building
Location
- On-site
Work Type
- Full-time
Experience Level
- 10+ years administrative experience
- 2 years of (business function) industry experience desirable
Education Level
- Associate's or Bachelor's degree preferred
- Years of experience may be considered in lieu of degree
Salary/Compensations
- $33.80 - $52.93 hourly
Benefits
- Annual bonuses or other incentive plans
- Equity awards
- Pension or retirement benefits
- 401(k) company match
- Health and wellness programs
- Fitness centers
- Insurance benefits (e.g. medical, dental, vision, life and disability)
- Paid time off
- Family support benefits
About the Company
- Regeneron is committed to building a workplace with an inclusive culture.
- Regeneron offers a competitive and comprehensive total rewards package.
- We believe we do our best work when we are together.
Equal Opportunity
- Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law.
- Where required, we will provide reasonable accommodation to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.