Special Events & Parent Relations Coordinator
Columbia Grammar & Preparatory School · NY, US
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About the Role
As the Special Events and Parent Relations Coordinator at Columbia Grammar & Preparatory School (CGPS), you will be the operational and creative lead for major community and fundraising events. You will manage the annual Benefit, liaise with the Parent’s Association, and support other events to strengthen community bonds and advance fundraising goals.
Responsibilities
- Direct all aspects of planning, logistics, volunteer coordination, auctions, and end-to-end event production for the annual Benefit and other major school events.
- Act as the main operational liaison to the Parent’s Association, managing logistics, systems, calendars, communications and reservations.
- Collaborate across internal teams (Facilities, Security, Technology, Communications, Business Office) and vendors for seamless execution.
- Manage event platforms (OneCause, Veracross, Raiser’s Edge, Paperless Post) for precise ticketing, seating, donor tracking and records.
Requirements
- Enthusiastic with strong interpersonal skills for engaging parents, volunteers and alumni.
- Detail-oriented with a record of leading high-profile events from planning to post-event completion.
- Proficient in event planning platforms and databases (such as OneCause, Veracross, Raiser’s Edge, or similar systems) to manage registration, auctions and donor data.
- Solution-oriented and flexible, capable of handling evening and weekend events smoothly.
Skills
- Event planning
- Logistics management
- Volunteer coordination
- Auction management
- Parent relations
- Community engagement
- Interpersonal skills
- Project coordination
- Data management
- Database proficiency
- Event platform management
Location
- New York, NY
Work Type
- Full-time
- Onsite
Experience Level
- Mid-level
Salary/Compensations
- $70,000 - $80,000 annually
Benefits
- Comprehensive medical, dental & vision plans with no waiting period
- Flexible Spending Accounts for Medical, Dependent Care, Parking & Transit
- 8% Annual Employer Contribution to retirement after one year of full time service
- Basic Life Insurance
- Enhanced Short Term Disability Coverage
- Long Term Disability Coverage
- Low cost additional benefits including voluntary life insurance, critical illness coverage and pet insurance
- Additional Aflac policies
- Free breakfast and lunch when school is in session
- Discounted parking
- Generous holiday schedule, sick, vacation, and personal time
About the Company
- Founded in 1764, Columbia Grammar & Preparatory School (CGPS) is a vibrant Pre-K–12 independent school on Manhattan's Upper West Side where academic rigor meets a warm, deeply supportive community.
- CGPS empowers students to pursue their unique ambitions while keeping their curiosity and joy intact.
- CGPS offers an inspiring environment to build a meaningful career.
- CGPS nurtures each student’s unique passions and talents inside and outside the classroom, unifying and inspiring members of its community in a rigorous but relaxed learning environment, preparing them for the finest colleges and instilling in them the confidence, ethical values and sense of purpose to embrace challenges, to achieve their dreams and to improve the world.
Equal Opportunity
- Columbia Grammar & Preparatory School is an equal employment opportunity employer. Employment on the basis of race (including hairstyle), color, religion, creed, ancestry, sex, sexual orientation, gender and gender identity, gender expression, national origin, alienage, age, pregnancy, marital/partnership status, immigration or citizenship status, status as a veteran or active military service member status, disability, genetic predisposition, status as a victim of domestic violence, prior arrest or conviction record, caregiver status, credit history, salary history, unemployment status, sexual or reproductive health decisions, or any other characteristic or status protected by applicable law (collectively, the “Protected Characteristics”).