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About the Role

The Document Management Assistant provides administrative support across firm processes, handling physical and digital legal documents and collateral materials with accuracy and attention to detail. This role requires strong communication and organizational skills, proficiency with computer systems, and the ability to manage competing priorities effectively.

Responsibilities

Assist with digital incoming mail and document sorting for electronic distribution.
Log and file legal documents according to retention guidelines.
Maintain filing system and accurate log of original legal documents.
Process, print, and distribute incoming checks.
Facilitate document shipment between firms, clients, and closings.
Handle internal requests to obtain documents and send to third parties.
Provide administrative support for miscellaneous projects with a 'can do' attitude.
Collaborate with other administrative staff to ensure seamless operations and support.

Requirements

2+ years of experience as an office assistant or similar administrative role.
Proficiency in relevant computer systems and ability to learn new tools and processes.
Strong verbal and written communication skills.
Strong organizational skills with the ability to manage multiple tasks and priorities.
High level of accuracy and attention to detail.
Ability to work both independently and collaboratively.
Ability to meet deadlines and perform effectively under pressure.
Familiarity with legal terminology, procedures, and law firm operations preferred.

Skills

Verbal communication
Written communication
Organizational skills
Computer proficiency
Attention to detail
Ability to work independently
Ability to work collaboratively
Ability to meet deadlines
Ability to perform under pressure
Legal terminology
Legal procedures
Law firm operations

Location

Garden City

Work Type

Full-time
Onsite

Experience Level

2+ years

Benefits

Paid parental leave options
Short and long-term disability leave options
Comprehensive medical, dental, and vision insurance
Flexible Spending Accounts (FSA) and Dependent Care plans
Commuter benefits including transit, and parking options
Pet insurance
401(k) retirement plans with employer contributions
Gym and fitness reimbursements
Annual business expense reimbursements for attorneys
Annual $500 travel budget to attend firm sponsored social events

About the Company

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services in seven states.
The firm brings a fresh, fast-paced energy, digs deeper to solve problems at the root, and embraces constant elevation.
Every individual adds value, owns outcomes, and moves the firm forward.

Equal Opportunity

Friedman Vartolo LLP is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status in accordance with applicable federal, state, and local laws.
Friedman Vartolo LLP is committed to providing equal employment opportunities and complying with the Americans with Disabilities Act (ADA). We will provide reasonable accommodations to qualified applicants and candidates with disabilities, unless doing so would impose an undue hardship.
If you require a reasonable accommodation to complete your application, participate in a job interview, or take part in any stage of the hiring process, please contact our Recruitment Team at recruitment@friedmanvartolo.com.