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About the Role
The Records Management Analyst is responsible for the technical planning, development, and implementation of record management programs. The incumbent will assist in developing and implementing agency records management policies and procedures, plan and implement records retention programs, and provide training and technical assistance. This position will proactively work with the Records Management team, Business Administration staff, and agency employees.
Responsibilities
- Analyzes and evaluates current records management policies, procedures and processes, and develops and implements recommendations for improvements.
- Assists with designing records keeping systems such as electronic repositories (SharePoint, Filenet etc.), taxonomies, classification schemes, and controlled vocabularies to aid users in meeting requirements for access, retention, disposition, and protection of information.
- Assists in evaluating the applicability of new records management program methodologies, systems, equipment, software and other technology.
- Develops, prepares, and delivers oral and written reports and presentations regarding Records Management plans, operations, activities, achievements, and related issues.
- Provides documentation of all records processes and programs.
- Plans, develops, implements, and maintains agency records retention programs.
- Coordinates the preparation of records inventories with all TRS departments.
- Analyzes records inventory results.
- Develops and communicates records retention schedules.
- Researches and recommends alternative media or practices for maintaining records based on access requirements, volume and retention periods.
- Monitors records retention activities and recommends corrective actions or changes to conform to agency policies, state and federal regulations, and modern records management practices.
- Coordinates with the State Library on the submission of reports regarding records retention management; and the transfer of applicable records.
- Trains and advises agency managers and staff on records management policies, procedures, processes, technology, issues, trends and developments.
- Conducts new employee orientation sessions regarding SharePoint, records management and records retention.
- Provides primary support for department intranet website.
- Assists in review of records-related risk management evaluations.
- Performs related work as assigned.
Requirements
- Bachelor’s degree from an accredited college or university.
- High school diploma or equivalent and additional full-time experience in records management, information systems, process analysis or related experience may be substituted on an equivalent year-for-year basis.
- Three (3) years of full-time directly related, progressively responsible experience in records management and/or developing and maintaining records retention schedules, policies, and procedures, or related experience.
- A master's degree or doctoral degree in a closely related field may be substituted on an equivalent year-for-year basis.
- None.
Skills
- Project management and planning, organizing, and prioritizing work assignments to manage a high-volume workload in a fast-paced and changing environment.
- Completing detailed work with a high degree of accuracy.
- Effective written and verbal communications, including preparing and delivering complex reports, presentations, bid proposals, and policies.
- Using a computer in a Microsoft Windows environment with word processing, spreadsheet, and other business software.
- Providing quality customer service.
- Establish and maintain harmonious working relationships with co-workers, agency staff, vendors, contractors, and other external customers.
- Work effectively in a professional team environment.
- Records management theories, practices, techniques, rules, and regulations.
- The Principles (Generally Accepted Records Keeping Principles).
- Texas Public Information Act.
- The use of automated systems, software, and equipment associated with records management, particularly as they apply to records retention.
- Experience managing pension and/or insurance records.
- Experience with IBM Enterprise Records, FileNet P8, and/or SharePoint.
Location
- TRS Headquarters Building 1
- 4655 Mueller Boulevard
- Austin, Texas, 78723
- United States
Work Type
- Unclassified Regular Full-Time (URF)
Experience Level
- Three (3) years of full-time directly related, progressively responsible experience in records management and/or developing and maintaining records retention schedules, policies, and procedures, or related experience.
Education Level
- Bachelor’s degree from an accredited college or university.
- High school diploma or equivalent and additional full-time experience in records management, information systems, process analysis or related experience may be substituted on an equivalent year-for-year basis.
- A master's degree or doctoral degree in a closely related field may be substituted on an equivalent year-for-year basis.
Salary/Compensations
- 62,113.00 - 77,640.00, Annual Salary
About the Company
- Service, Respect, and Connection are core to the individual and collective TRS experience.
- At TRS, we’re inspired by our community who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas.
- As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members.
- We invite you to join us, where both personal and career growth are respected and where you can make a difference in our members’ lives every day.