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About the Role

The Department of Elections is seeking a Junior Management Assistant to support the operations of the Campaign Services Unit. This 36-month limited-term project-based role will support election cycles, including the March 7, 2028 Presidential Primary Election and November 7, 2028 General Election. The position serves as a lead for public interaction, answers inquiries, assists with the phone bank, and provides operational and supervisory support during peak election periods.

Responsibilities

Serve as a lead regarding interaction with the public by answering telephone calls and responding to emails and other public inquiries.
Assist with the Department’s phone bank during early voting periods.
Provide operational and supervisory support during peak election periods.
Assist with election publications and public inquiries.
Facilitate public observation of election activities.
Support the hiring and supervision of temporary election clerks.
Assist in organizing and coordinating the intake of ballot initiative petitions and candidate filings.
Assist with the intake and review of ballot measure arguments for publication.
Review submitted documents for completeness and compliance with applicable election laws.
Respond to questions from candidates, campaigns, and the public regarding filing requirements and deadlines.
Assist in developing and updating Campaign Services publications.
Assist in ensuring publications comply with applicable laws and are issued according to statutory deadlines.
Assist the Custodian of Records with tasks related to the maintenance and disclosure of campaign and election records.
Assist in preparing responses to public records requests.
Ensure records are organized, maintained, and made available for public inspection.
Prepare reports and documentation related to public inquiries and records requests.
Assist in facilitating public observation of election processes.
Provide tours of Department operations, ensure compliance with observation rules, and respond to observer questions.
Assist with the hiring, training, scheduling, and supervision of temporary clerks.

Requirements

Possession of a baccalaureate degree from an accredited college or university.
Qualifying experience performing professional-level administrative duties in functional areas such as program/office/operations management, budget development and/or administration, or contract/grant administration may substitute for the required education on a year-for-year basis.
Must be available to work overtime during the week and on weekends as necessary.
Applications must be received by 5:00 p.m., October 8, 2026.

Skills

Manage and prioritize multiple time-sensitive tasks in a fast-paced, deadline-driven environment.
Interpret and apply federal, state, and local laws, regulations, and procedures related to elections, campaign filings, and public records.
Assist with public records management, including organizing, maintaining, and responding to requests for election-related documents.
Communicate clearly, professionally, and tactfully with diverse audiences.
Prepare clear written materials, including election publications, guidance documents, correspondence, and reports.
Plan, organize, and support complex operational processes involving multiple staff and fixed statutory deadlines.
Assist with the training, supervision, and coordination of temporary staff during peak workload periods.
Use judgment and attention to detail when reviewing documents for accuracy, completeness, and legal compliance.
Work collaboratively with supervisors and colleagues across divisions.

Location

San Francisco

Work Type

Full-time
Onsite

Experience Level

Junior Management Assistant

Education Level

Baccalaureate degree

Salary/Compensations

$87,724 to $106,652 annually
$42.1750 to $51.2750 hourly

Benefits

Overtime hours will be paid at 1.5 times the regular hourly rate.

About the Company

The mission of the Department of Elections is to provide equitable access to voting and election-related services and to conduct free, fair, and functional elections for the City and County of San Francisco.
Department staff work year-round to ensure that every eligible San Franciscan has easy access to safe, barrier-free registration and voting options.
The Department also works continuously to improve its elections programs with the goal of making them ever more efficient and responsive to the needs of San Francisco voters.
The Department strives to cultivate a workplace environment in which employees of all racial and ethnic backgrounds feel respected, valued, and supported in providing the fairest and most effective services possible to San Francisco residents.
The Department is committed to maintaining an inclusive workplace and to providing the training and resources necessary for all employees to succeed in delivering equitable services to City residents.

Equal Opportunity

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply.
Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.