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About the Role
The Health Program Aide in the Division of HIV Health Care will perform a variety of administrative tasks to support the mission of the AIDS Institute. This role involves maintaining calendars, files, and documents, answering phones, coordinating travel and meeting materials, managing visit data, and handling correspondence and special projects.
Responsibilities
- Maintaining calendars for staff
- Maintaining files and documents
- Answering telephones
- Completing travel arrangements
- Collating and coordinating meeting materials
- Maintaining data related to site visits
- Screening mail
- Distributing mail
- Completing correspondence, reports, charts, and special projects
Requirements
- Bachelor's degree in a related field; OR an Associate’s degree in a related field and one year of general office, secretarial, or administrative experience OR three years of such experience.
- Valid and unrestricted authorization to work in the U.S.
- Must reside within a reasonable commuting distance of the official work location
- Must reside in or be willing to relocate to New York, New Jersey, Connecticut, Vermont, or Massachusetts prior to hire.
Skills
- Proficient using Microsoft products (Outlook, Teams, Word, Access, Excel, PowerPoint and SharePoint)
- Experience answering multi-line telephones for multiple staff
- Experience managing calendars and scheduling meetings
- Experience using virtual meeting platforms (Zoom, Teams, Webex)
- Experience performing data entry
- Experience handling sensitive/confidential information
Location
- New York City
- Nassau
- Rockland
- Suffolk
- Westchester Counties
- New York
- New Jersey
- Connecticut
- Vermont
- Massachusetts
Work Type
- Hybrid
- Onsite
- Remote
Experience Level
- 1 year of general office, secretarial, or administrative experience
- 3 years of general office, secretarial, or administrative experience
- At least one year of experience answering multi-line telephones for multiple staff
- At least one year of experience managing calendars and scheduling meetings
- At least one year of experience using virtual meeting platforms
- At least one year of experience performing data entry and handling sensitive/confidential information
Education Level
- Bachelor's degree in a related field
- Associate’s degree in a related field
Salary/Compensations
- $52,979.00 Annually
- $4,000 annual downstate adjustment (pro-rated for part-time positions)
Benefits
- Health, dental and vision insurance
- Flexible benefit accounts (Medical, dependent care, adoption assistance, parking and transit)
- Generous paid time off (Paid federal and state holidays, paid sick, vacation and personal leave)
- Tuition support
- Retirement Benefits (New York State and Local Retirement System, New York State Deferred Compensation Plan)
- Postretirement Health Benefits Plan
- Employee Assistance Program
About the Company
- Health Research, Inc. (HRI) is a dynamic non-profit organization dedicated to making a difference in public health and advancing scientific research.
- HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.
- HRI is on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives.
Equal Opportunity
- Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans
- HRI participates in the E-Verify Program.