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About the Role
As a Billing Assistant, you will play an important role in supporting the project accounting function by assisting with client invoicing, maintaining financial records, and ensuring billing information is accurate and aligned with client requirements. You will work closely with Project Accountants, Project Managers, and Finance team members to support the financial administration of projects.
Responsibilities
- Assisting Project Accountants with the preparation and processing of monthly client billings
- Organizing and maintaining project financial data within the firm's accounting system
- Matching accounting system data with supporting documentation and billing backup materials
- Modifying billing information to align with client contract requirements and invoicing standards
- Responding to inquiries from staff, vendors, and clients and communicating financial information to Project Managers and Project Accountants
- Processing invoices and vouchers and providing general accounts payable support
- Maintaining accounting and billing records within the firm's imaging and document management systems
- Supporting the Accounting team with administrative and financial tasks as assigned
- Contributing to sustainability initiatives through green workplace practices
Requirements
- Detail-oriented professional who enjoys working with financial data and providing excellent internal and external customer service
- Strong organizational skills
- Ability to manage multiple priorities
- Commitment to accuracy in a fast-paced professional environment
- Strong problem-solving abilities
- Attention to detail
- Effective written and verbal communication skills
- Comfortable working independently while also collaborating with Project Accountants, Project Managers, and Finance leadership
- Proficiency in Microsoft Office, particularly Excel
- Experience with accounting or project accounting software is preferred
Skills
- Microsoft Office
- Excel
- Accounting software
- Project accounting software
Location
- San Francisco
Work Type
- Hybrid
- On-site
- Full-time
Experience Level
- Entry Level
Education Level
- High school diploma or equivalent
Salary/Compensations
- $30.00/hr - $40.00/hr
- Eligible for overtime
- Discretionary bonus
Benefits
- 10 paid holidays (including 2 floating holidays)
- Minimum of 4 weeks of paid time off with a cash out option
- Comprehensive medical, dental, and vision coverage
- Free mental wellness resources
- Life and AD&D coverage
- Short and long-term disability benefits
- 4 weeks of paid parental leave
- Fertility coverage
- Matching contributions to 401(K) plan
- Retirement planning guidance
- Financial support for continued learning
- Study prep for licensure exams
- CEU credit opportunities
- Mentorship programs
- Paid professional memberships
About the Company
- HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time.
- We are dedicated to improving people's lives, serving our clients and healing the planet.
- Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.
- HOK invests in its people and communities, supporting both personal and professional growth through every stage of life.
Equal Opportunity
- HOK is an EOE, including disability/vets.