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About the Role
The Centre for Criminology & Sociolegal Studies (CrimSL) is seeking an Undergraduate and Graduate Assistant to serve as the first point of contact for students, faculty, and visitors. This role supports the recruitment process for Teaching Assistants and Course Instructors, provides administrative support to the Centre's offices, and assists with general office and event coordination. This is a one-year term, 80% FTE opportunity with a possibility of renewal.
Responsibilities
- Act as the first point of contact for general enquiries.
- Respond to enquiries within the defined scope and redirect as appropriate.
- Coordinate the recruitment and training process for teaching assistants.
- Interpret guidelines to determine the eligibility of graduate students for teaching assistantships.
- Provide detailed information on program and/or course eligibility requirements, procedures, policies, and deadlines.
- Receive and pass on evaluation materials for review.
- Maintain information on digital platforms.
- Check completeness of applications.
- Prepare draft employment letters using templates.
- Collate and organize data for various reports.
- Confirm room bookings.
- Organize materials for workshops, conferences, and/or events.
- Determine logistical details and activities for events and/or programming.
- Arrange catering.
- Book audio-visual and/or computer equipment.
Requirements
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum two years recent and related administrative experience providing administrative support for an academic program, with some experience coordinating academic recruitment and training.
- Experience with supporting the recruitment process and preparing drafting correspondence, documents, and/or employment letters using templates.
- Experience providing administrative support for undergraduate and/or graduate programs.
- Experience interpreting and applying policies, procedures, and/or collective agreements.
- Advanced skills in Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint and OneDrive).
- Experience navigating and entering data in HRIS and ROSI, or similar HR and student information systems.
- Excellent interpersonal and communication skills (verbal and written).
- Excellent time management, prioritization, and organizational skills, with the ability to be an effective team player.
- Attention to detail, especially when working with high volumes and competing priorities.
- Ability to exercise initiative and judgment, organize work and establish priorities in a flexible way, and successfully meet deadlines with competing priorities and interruptions.
Skills
- Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint and OneDrive)
- HRIS and ROSI, or similar HR and student information systems
- Interpersonal skills
- Communication skills (verbal and written)
- Time management
- Prioritization
- Organizational skills
- Team player
- Attention to detail
- Initiative
- Judgment
Location
- St. George (Downtown Toronto)
Work Type
- Part-Time
- Term
Experience Level
- Minimum two years recent and related administrative experience
Education Level
- Advanced College Diploma (3 years)
Salary/Compensations
- $63,963. with an annual step progression to a maximum of $81,797.
About the Company
- The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world.
- The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
- The Centre for Criminology & Sociolegal Studies (CrimSL) is a research and teaching unit whose faculty and students study crime, order and security from a variety of disciplinary perspectives and theoretical approaches.
- We offer an undergraduate program as well as graduate programs for master’s and doctoral students, providing a solid foundation for understanding aspects of crime, justice and the processes of social order and disorder.
- With various backgrounds in sociology, history, law, psychology, philosophy and political science, our faculty are engaged in Canadian and international criminological research.
Equal Opportunity
- Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.