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About the Role
This part-time, four-month temporary role offers the chance to work 20 hours per week, from Monday through Thursday. As a key member of our team, you will tackle a variety of administrative tasks, playing a crucial role in ensuring the smooth and efficient operation of our office.
Responsibilities
- Answer and direct phone calls in a courteous and professional manner, ensuring excellent customer service.
- Accurately take and relay messages to appropriate personnel, ensuring timely and effective communication.
- Greet and assist visitors, managing door access to maintain security and hospitality.
- Ensure all visitors sign in and are directed to the appropriate staff member or meeting room.
- Aid in filing paperwork, ensuring documents are correctly categorized for easy retrieval.
- Maintain and organize both physical and digital records efficiently.
- Perform data entry tasks with high accuracy and maintain confidentiality.
- Prepare and edit correspondence, reports, and presentations, ensuring clarity and professionalism.
- Order and manage office supplies, ensuring adequate stock levels.
- Manage and distribute incoming and outgoing mail promptly.
- Assist other administrative staff with various tasks as needed, promoting teamwork and efficiency.
- Support management with special projects and assignments, demonstrating flexibility and initiative.
- Must be present on-site and be able to move throughout the building to address community-related matters, including exceptional communication skills to meet with tenants, staff, vendors, and visitors.
- Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
- Position may be required to perform duties outside their normal responsibilities as needed.
Requirements
- High school diploma or equivalent
- Proven experience as an administrative assistant or in a related administrative role
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and multitasking abilities
- Ability to work both independently and as part of a team.
- A valid NYS real estate license is a plus.
- Work authorization (required)
- Must be available to work Monday through Thursday.
Skills
- Customer service
- Communication
- Filing
- Record keeping
- Data entry
- Microsoft Office Suite (Word, Excel, Outlook)
- Organization
- Multitasking
Location
- The Guild - 310 Livingston Street, Brooklyn, NY 11217
- Hanover House - 17 Hanover Place, Brooklyn, NY 11201
- House 55 - 55 Willoughby Street, Brooklyn, NY 11201
Work Type
- Part-time
- Temporary
- On-site
Education Level
- High school diploma or equivalent
Salary/Compensations
- $31.25 per hour
About the Company
- Rose Associates' dynamic services platform spans development, management, leasing, and marketing, catering to private and institutional property owners globally.
- Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, continuously expanding across the tri-state area.
- Rose Associates is where excitement meets opportunity!