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About the Role
The Event Coordinator plays a major role in delivering high quality, professional advancement related events. This role is responsible for the co-ordination and management of a variety of events and special projects, working closely with partners across the University to analyze their event needs and build relationships with program managers, speakers, and university executives.
Responsibilities
- Conceptualizing, organizing and executing event activities
- Building and strengthening relationships with stakeholders and partners of strategic importance
- Analyzing client needs and making recommendations on event logistics and options
- Overseeing the implementation of event plans and activities
- Liaising with clients and vendors to resolve minor complaints and address issues
- Resolving issues that may occur during events and escalating problems as required
- Conducting post-event evaluation, analysis and recommendations for changes
- Creating and editing documents
Requirements
- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum three (3) years relevant experience in events coordination and planning.
- Proven successful experience with special events, managing volunteers and committees.
- Experience with conceptualizing, implementing and managing event plans from beginning to end.
- Experience supporting convocation activities.
- Experience with common online event platforms such as Zoom or MS Live.
- Experience planning and hosting engaging virtual events, webinars, and online meetings using platforms like Zoom and Microsoft Teams, ensuring smooth execution and high attendee satisfaction.
- Experience using an event registration system, such as RSVPify, PheedLoop, or a similar platform.
- Experience working with and supporting senior University leadership.
- Strong computer skills with sound working knowledge of PC platforms; high level of proficiency with word processing, spreadsheets, e-mail, internet, and presentation software.
- Proficiency in Microsoft Office (Windows XP) and other Social Media Platforms.
- Strong written and verbal communication skills; ability to relate well with staff, volunteers and donors.
- Demonstrated ability to apply a high degree of tact and sensitivity to daily activities and operate effectively in a multi-stakeholder environment.
- Excellent customer service skills are essential.
- Ability to communicate event concepts and ideas and prepare proposals.
- Strong organizational and time management and multi-tasking skills required.
- Proven ability to work independently and co-operatively on a team.
- Flexibility and the ability to adapt to changing circumstances, with on-the-fly thinking.
- Strong administrative skills; accuracy and attention to detail.
- Proven ability to prioritize a large volume of work in a fast-paced, high performance team environment.
Skills
- Events coordination
- Events planning
- Special events management
- Volunteer management
- Committee management
- Online event platforms (Zoom, MS Live)
- Virtual event planning
- Webinar hosting
- Online meeting facilitation
- Event registration systems (RSVPify, PheedLoop)
- Microsoft Office Suite
- Social Media Platforms
- Written communication
- Verbal communication
- Customer service
- Event concept communication
- Proposal development
- Organizational skills
- Time management
- Multi-tasking
- Independent work
- Teamwork
- Adaptability
- Administrative skills
- Attention to detail
- Work prioritization
Location
- St. George (Downtown Toronto)
Work Type
- Full-Time
Experience Level
- Minimum three (3) years relevant experience
Education Level
- Bachelor's Degree or acceptable combination of equivalent experience.
Salary/Compensations
- $72,119. with an annual step progression to a maximum of $92,226.
About the Company
- The Division of University Advancement (DUA) aims to sustain and enhance the University’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituents meaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.
- DUA at the University of Toronto is engaged in a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focused on growing fundraising efforts; enhancing the effectiveness and satisfaction of alumni engagement and programs; building advancement talent capacity within and across divisions and creating an organization and culture that fosters diversity and inclusiveness.
Equal Opportunity
- Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.