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About the Role
Provide comprehensive support to senior executives, including calendar management, expense handling, travel coordination, and general administrative tasks. This role also offers general office and team support, contributing to smooth daily operations and special projects.
Responsibilities
- Coordinate complex calendars, scheduling meetings, appointments, and travel arrangements.
- Proactively problem-solve to ensure smooth day-to-day operations.
- Handle sensitive and confidential information with discretion and professionalism.
- Serve as a liaison between internal and external stakeholders, maintaining positive relationships and communication.
- Assist in special projects and initiatives as assigned.
- Provide general administrative support, including managing expenses and processing invoices.
- Coordinate domestic and international travel arrangements, managing multiple time zones.
- Track expense claims and ensure timely submission.
- Act as a trusted partner and ambassador, maintaining positive relationships across the business and with external partners.
- Provide ad hoc support in arranging large multi-departmental meetings.
- Assist with the production of presentations and/or material delivery.
- Ensure meeting rooms are booked and set up as required.
- Act responsibly and maintain strict confidentiality at all times.
- Collaborate with other Executive Assistants on broader projects, events, and team meetings.
- Coordinate team lunches and events.
- Support global collaboration on employee engagement and cultural initiatives.
- Provide operational support for day-to-day office experience needs and special projects.
- Contribute to creative ideas that foster an inclusive and positive company culture.
- Provide assistance for evolving team and office priorities.
Requirements
- Strong ability to prioritize tasks and work with agility and pace.
- Highly organized with a proven ability to work at speed and prioritize conflicting needs.
- Demonstrated experience providing C-suite/Director-level EA support.
- Strong administrative skills, including meeting organization and calendar management.
- Discretion and confidentiality are paramount; ability to handle sensitive information with tact and diplomacy is essential.
- Must be calm, self-motivated, and confident.
- Demonstrable ability to operate well within a team.
- Flexible and creative approach to problem-solving.
- Proactive self-starter with initiative, accuracy, and proven organizational skills.
- Ability to multitask and define priorities.
- Enthusiastic, efficient, positive, and self-starting.
- Confident communicator with strong written skills and a good eye for detail.
- Ability to build relationships across departments, especially with other EAs.
- Proficiency in GSuite, Outlook, Word, PowerPoint, and Excel is essential.
- A good knowledge of BBCS as a business.
- A passion for British TV.
Skills
- Calendar Management
- Expense Management
- Travel Coordination
- Administrative Support
- Confidentiality
- Communication
- Problem-Solving
- Organization
- Time Management
- Interpersonal Skills
- GSuite
- Outlook
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
Location
- New York
Work Type
- Full Time
- Permanent
Experience Level
- C-suite/Director-level EA support experience required
Salary/Compensations
- $70,000 - $80,000 base salary
Benefits
- Competitive benefits
- Bonus potential
About the Company
- BBC Studios’ Direct-to-Consumer (DTC) business brings premium content directly to North American audiences through BritBox and BBC Select.
- BritBox is the ultimate streaming destination for British TV, offering a curated collection of British entertainment.
- BBC Select is a documentary streaming service that has established itself as the third-largest in the US.
- The integration of BBC Select into the DTC organization presents an opportunity to leverage shared capabilities for accelerated growth.
- The company is looking for individuals passionate about entertainment who thrive in a fast-paced environment and want to play a meaningful role in their growth journey.