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About the Role

Under the supervision of the Financial Branch Manager, administers the billing process and eligibility monitoring functions for contract billings. Performs highly advanced, senior level, technical and consultative work with minimal supervision and extensive latitude for initiative and independent judgment.

Responsibilities

Processes contractor invoices for payment and verifies supporting documentation.
Monitors spending trends of contractors and reports those at-risk for lapsing program funds to contract managers.
Maintains contract reporting and tracking databases, including analysis of financial information.
Prepares professional management reports for contracts and other pertinent data.
Performs contract files maintenance, data entry into contractor database, and maintains centralized filing system.
Monitors contract compliance with federal and state laws, rules, regulations, guidelines, policies, and procedures.
Coordinates with contractors and other areas of the Department on voucher corrections and adjustments.
Responsible for Purchase Order Adjustments.
Works closely with program and unit staff to provide training and technical assistance to DSHS staff and contractors.
Provides high-quality customer service to external and internal customers.
Reviews and approves contractor voucher requests for payment.
Completes highly technical review of contractor expenditures.
Assists with contract close out activities, including processing purchase order adjustments, close outs, and financial status report reconciliations.
Acts as liaison to program staff and other agency staff regarding contractor voucher corrections and adjustments, and contractor reports.
Monitors tracking systems for voucher requests to ensure timely processing.
Develops, coordinates, and adheres to policies, procedures, and guidelines for programs within the agency related to contract management.
Monitors and evaluates billing and/or performance measure reports.
Keeps Contract Manager informed of any identified issues with billing and performance measure reports.
Coordinates the development and analysis of data to write required reports for federal and state funding.
Prepares ad hoc management reports, correspondence, and other materials on client service contracts.
Participates in disaster response and/or recovery or Continuity of Operations (COOP) activation as needed.

Requirements

Certified Texas Contract Manager (CTCM) is preferred or must be obtained within the first year of employment.
Applicants must reside within 50 miles of DSHS Central office (1100 W. 49th St., Austin, Tx).

Skills

Knowledge of DSHS programs, standards, policies, functions, and mission.
Thorough knowledge of contracting regulations, business administration, accounting principles, and contract management policies.
Knowledge of audit principles, process improvement, and quality management.
Knowledge of State of Texas budgeting and financial policies.
Thorough knowledge of organizational planning, development, and implementation methods.
Working knowledge of Texas legislative processes and public accountability systems.
Knowledge of state and federal legislation related to services and health services provision.
Knowledge of accounting, budgetary, and management principles.
Skill in analyzing financial data.
Skill in computer use and applicable software.
Skill in contract management principles and practices.
Skill in managing databases and reviewing/analyzing data.
Skill in using Microsoft Office software, including advanced Microsoft Excel features.
Skill in project management and prioritization.
Skill in problem-solving and conflict resolution.
Skill in communication, including oral and written presentation.
Skill in preparing written analyses, administrative reports, and special projects.
Skill in analyzing and solving problems and making recommendations affecting contracting activities.
Skill in evaluating administrative reports.
Skill in providing leadership and managing diverse personnel in a team environment.
Skill in communicating on issues and coordinating oversight across multiple divisions.
Ability to interpret policies and develop effective operating procedures.
Ability to evaluate and monitor contractor performance and provide recommendations.
Ability to deal effectively with state and local officials and the public.
Ability to lead or work as part of a team.
Ability to perform and prioritize multiple tasks, assignments, and projects.
Ability to interpret and apply federal and state statutes, regulations, agency rules, policies, and procedures related to contracts.
Ability to evaluate financial data for reasonableness, necessity, and conformity to contract requirements.
Ability to make independent and sound technical judgment.
Ability to analyze new situations.

Location

AUSTIN

Work Type

Regular
Full time

Experience Level

Highly advanced
Senior level
Consultative

Salary/Compensations

$4,801.16 - $6,281.33 Monthly

Benefits

Insurance coverage available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

About the Company

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas.

Equal Opportunity

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability.
DSHS uses E-Verify.