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About the Role
This role provides project coordination and administrative support to the project manager, project architect, and project team.
Responsibilities
- Coordinates project tracking and reporting under the direction of the project manager.
- Collaborates with staff and departments on daily project coordination and reporting.
- Manages electronic and paper filing systems for projects.
- Serves as a point of contact for file and document transfers with external consultants and clients, managing distribution to the team.
- Schedules and coordinates all project meetings as directed by the project manager.
- Ensures updates to the Deltek VantagePoint Project Management system, including work plans, team members, budget, consultants, schedule, fees, and costs.
- Assists the project accountant with invoicing and joint venture fee splits.
- Tracks the process for obtaining fully executed consultant agreements, including processing comments and obtaining legal department sign-off.
- Tracks required MBE, WBE, and DBE consultant involvement on public projects and provides required reports to public agencies.
- May establish files and procedures for annual audits by public agencies.
- May attend client meetings to take and distribute minutes.
- Drafts client letters, performs word processing, and data entry.
- May perform office manager duties at job site locations, including supervising support staff, stocking supplies, maintaining equipment, and overseeing facility needs.
- May perform receptionist duties at job site locations.
- Takes personal responsibility for fostering a green workplace through sustainable work practices.
Requirements
- 3+ years of experience in a similar role, ideally with healthcare project experience.
- For those providing BIM support: 3 years of experience in computer-aided design.
- Interest or aspiration to develop into a Project Manager.
- Some travel may be required.
- Some overtime may be required.
Skills
- Computer-aided design
Location
- Onsite
- Job site
Work Type
- Full-time
- Hybrid
Experience Level
- 3+ years
Education Level
- Bachelor's degree in Architecture or related field (Master's preferred)
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- GRSP savings plans
- Disability insurance
- Life insurance
- Accident insurance
- Paid time off (PTO)
- Flexible work schedule
- Option to work from home on Mondays and Fridays
About the Company
- HOK is a collective of future-forward thinkers and designers driven to face critical challenges.
- Dedicated to improving people's lives, serving clients, and healing the planet.
- Cultivates a culture of design excellence at the confluence of art and science, blending creative expression with purpose.
Equal Opportunity
- HOK is an equal opportunity employer and encourages applications from all qualified individuals, including those from diverse backgrounds and individuals with disabilities.
- If accommodations are required during the recruitment process, please let us know.