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About the Role

This position provides comprehensive administrative support to the Donor Recruitment Department and assists Account Managers in preparing for blood drives. The role involves managing inventory, coordinating publicity, maintaining databases, and handling general administrative duties to ensure smooth operations.

Responsibilities

Assist Account Managers administratively in the preparation of blood drives.
Support Account Managers in all aspects of preparing for upcoming blood drives.
Handle inventory of supplies and promotional materials, tracking, and fulfillment for blood drive promotional campaigns.
Coordinate and produce publicity materials for current blood drives and development of new accounts.
Maintain organizational databases by updating them with necessary information and running reports.
Inventory and order supplies, keeping the supply area stocked and organized.
Oversee operation and maintenance of office equipment.
Manage materials check-out processes.
Use software systems to produce queries, donor lists, and other applicable reports for recruitment and management.
Perform general administrative duties including faxes, emails, answering phones, mailings, typing, and filing.
Assist in the coordination of events.
Work closely with and support the Donor Recruitment Specialist.
Serve as a point of administrative contact and liaison with other offices, individuals, and external constituents.
Provide administrative assistance and support to assigned organizational staff.
Prepare various reports based on operational assignments.
Perform any related duties as assigned.
Travel up to 25% to donor centers, blood drives, and off-site events.
Process routine financial and personnel transactions such as invoices, purchase requests, and payroll on an as-needed basis.

Requirements

High school diploma, GED, or equivalent.
Broad-based computer experience preferred.
Valid vehicle operator’s license.
Any combination of education, training, and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

Location

New York
Greater Tri-State area

Work Type

Full-time

Education Level

High school diploma or equivalent

Salary/Compensations

$23.00/hr to $25.00/hr in New York City or Westchester County
Commensurate with skills, job-related knowledge, and experience for positions outside of New York City or Westchester County

About the Company

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners.
NYBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually.
NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations.
NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases.
NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health.
Learn more at nybc.org.
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