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About the Role
The Payroll Coordinator is responsible for overseeing accurate and timely payroll processing and supporting HR Operations functions including auditing, compliance, reporting, and employee data management. This role requires a collaborative team player adept at detailed tasks and maintaining precision.
Responsibilities
- Facilitate weekly and semi-monthly multi-state payroll processing, ensuring accuracy of time reporting and data integrity.
- Maintain accurate payroll information by collecting, calculating, and entering data.
- Ensure payroll compliance with federal, state, and local laws and regulations.
- Ensure accurate calculation, withholding, and submission of federal, state, and local payroll taxes.
- Handle employee inquiries regarding payroll.
- Identify opportunities to streamline payroll processes and implement improvements.
- Work closely with HR to ensure timely updates on employee changes.
- Manage HRIS data for accuracy and provide regular and ad hoc reporting.
- Assist with year-end reporting, including W-2s and ACA.
- Assist with employee data, payroll, and benefit audits.
- Manage regulatory filings such as EEOC and worksite reporting.
- Stay updated on changes in payroll laws, tax regulations, and company policies.
Requirements
- Proficiency with MS Office, HRIS, and benefit databases.
- Experience with Paycom is a plus.
- Must be extremely detail-oriented.
- Must have excellent follow-through.
- Must take initiative.
- Must be reliable with adherence to confidentiality.
- Proven ability to meet deadlines.
- Comfortable with high-pressure work.
- Ability to read and comprehend simple instructions, short correspondence, and memos.
- Ability to write correspondence.
- Ability to effectively present information in one-on-one and small group situations.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to compute rate, ratio, and percent and to draw and interpret graphs.
- Ability to apply common sense understanding to carry out instructions.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Mental stamina for problem solving and prioritizing multiple tasks.
Skills
- Payroll processing
- HR Operations
- Auditing
- Compliance
- Reporting
- Employee data management
- Time reporting
- Data integrity
- Payroll tax calculation and submission
- Employee inquiry handling
- Process improvement
- HRIS management
- W-2 and ACA reporting
- EEOC filings
- Worksite reporting
- MS Office
- Excel
- Paycom
- Paychex
- QuickBooks
- Communication skills
- Organizational skills
- Time management skills
- Attention to detail
- Accuracy
- Confidentiality
- Meeting deadlines
- Working under pressure
Location
- Austin, TX
- Dallas, TX
- Charlotte, NC
Work Type
- Full-time
Experience Level
- Experienced
- At least 2 years of experience in payroll administration or similar role facilitating payroll processes in a multi-state environment
Benefits
- Competitive Weekly Pay
- Comprehensive Healthcare Coverage - Medical, Dental, Vision, Free Telehealth + More
- 401(k) Retirement Savings Plan with a 5% match
- Life Insurance
- Short & Long-Term Disability
- Up to 4 weeks of Paid Off
- 9 Paid Holidays + Veterans Day for Veterans
- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
- Generous Referral Bonus of $2,500 per referral
- Company vehicle or allowance
- Mobile phone or phone allowance
- Uniforms
- Work boot and pants allowances
About the Company
- FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services.
- FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more.
- With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships.
- The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.
- FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well.
- We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.
Equal Opportunity
- FirstCall Mechanical provides equal focus on employee growth and development as well.