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About the Role

The Project Coordinator is responsible for ensuring all assigned projects are documented, uploaded to the PMWeb platform, and that all data entry is correct, in line with client expectations and Project Managers' requirements. This role also administers project managers to ensure the team's success in its goals and objectives, ensuring efficient and consistent updates on project activities to meet contractual obligations, achieve on-time project delivery, financial management, data consistency, and risk management.

Responsibilities

Assist Project Managers in developing project plans.
Load all projects onto PMWeb in advance of project commencement.
Constantly monitor the progress of all assigned projects.
Ensure regular data review.
Provide analytics review.
Collate and review supply chain quotes.
Understand the local client’s key business drivers.
Support the FM and Clients team to upload small works where applicable to OVP.
Serve as the primary point of contact for JLL for the JPMC Account regarding projects.
Ensure PMWeb is regularly updated to meet contractual obligations for the JPMC Account.
Manage relationships with key stakeholders in the Client’s organization.
Work with project managers to plan, schedule, and review capital plan works allocated to JLL.
Collaborate with the D&C team to develop and review the BAU/small works plan.
Develop and maintain a detailed understanding of the Client’s business and factors influencing service requirements.
Collate, review, and upload project quotes with project managers/owners.
Provide reports and identify gaps in the project financial process.
Support agreed country growth targets for sub-regions.
Develop an understanding of Jones Lang LaSalle services and identify cross-selling opportunities.
Ensure adherence to the contract in all aspects of the role.
Report on key performance indicators, service levels, and other measures.
Escalate requirements for change and ensure the change control process is adopted and implemented.
Facilitate the transfer of information for projects delivered under the IFM contract throughout EMEA.
Keep information on PMWeb up to date.
Transfer PMWeb skills to the general working team to assist collaboration and efficiency.
Organize communications according to time zones and integrate with Project Managers across EMEA.
Report with clarity and precision to team members.

Requirements

Minimum 1 year of experience in a similar role.
Experience in handling client and/or Firm sensitivities, knowing when to escalate or de-escalate risks.
Experience in translating client needs into business growth.
Understands technical processes for project coordination.
Understands the reporting of all financial aspects of the project.
Demonstrates quest for excellence, delivery optimization, and continuous improvement.
Understands performance management of the project management team.
Possesses planning and organizational skills to prioritize work and meet tight deadlines.
Demonstrated client relationship skills.
Demonstrated people skills – ability to work effectively within a team and openly, constructively, and collaboratively.
Strong communicator – good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener.
Self-motivated and confident, with gravitas and EQ.
Flexible – able to adapt and effectively deal with rapidly changing, stressful situations.
Able to work independently and be a team player.
Exhibits honesty & trustworthiness.

Skills

PMWeb platform
Data entry
Project documentation
Analytics review
Supply chain quote collation and review
Client relationship management
Stakeholder management
Financial reporting
Contract management
Key performance indicator (KPI) reporting
Service level reporting
Change control process implementation
Communication (verbal & written)
Presentation skills
Active listening
Microsoft Office Suite

Location

London, GBR

Work Type

On-site

Experience Level

Minimum 1 year experience

About the Company

JLL empowers employees to shape a brighter way forward in real estate.
JLL combines world-class services, advisory, and technology for clients.
JLL is committed to hiring and empowering talented individuals to thrive and grow meaningful careers.
JLL is a leading global provider of real estate and investment management services.
JLL harnesses artificial intelligence (AI) to accelerate connections between candidates and opportunities.
JLL processes personal information for recruitment purposes, ensuring security and appropriate retention periods.

Equal Opportunity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.
This email is only to request an accommodation.
Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.