ESC Volunteer, Administration & Office Management
Schwarzkopf-Stiftung Junges Europa · BE, DE
14 hours agoImpress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this ESC Volunteer, Administration & Office Management role.
Rezi rewrites your resume against Schwarzkopf-Stiftung Junges Europa's job description. Free.
Tailor your resume to this ESC Volunteer, Administration & Office Management role.
Rezi rewrites your resume against Schwarzkopf-Stiftung Junges Europa's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the ESC Volunteer, Administration & Office Management posting at Schwarzkopf-Stiftung Junges Europa — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the ESC Volunteer, Administration & Office Management posting at Schwarzkopf-Stiftung Junges Europa — free, in seconds.
About the Role
This 12-month volunteer position, part of the European Solidarity Corps (ESC) and open to individuals aged 18-30, offers the opportunity to gain experience in a non-profit organization focused on youth educational programs across Europe. The role provides insights into NGO management, fundraising, project management, and communications within a multicultural team in Berlin.
Responsibilities
- Support in processing digital and analogue incoming and outgoing mail, as well as the central telephone line.
- Act as a point of contact for staff, guests, and external service providers.
- Organize meetings, appointments, and internal processes.
- Manage office spaces, workstations, and event rooms, including inventory and order coordination.
- Provide accounting support for preparatory accounting and filing systems, including checking and uploading receipts.
- Maintain the contact database.
- Onboard new colleagues to the office environment.
- Support foundation directors with internal documentation, knowledge management, and preparation of fundraising meetings.
- Accompany the head of administration with daily tasks.
- Undertake other tasks depending on talents, current projects, and events.
Requirements
- Aged 18 to 30.
- Good knowledge of English.
- Conscientious, structured, and reliable approach to work.
- Good communication skills and a team-oriented mindset.
- Solid knowledge of Microsoft Office (especially Excel and Word).
- Familiarity with digital tools such as Teams and SharePoint.
- Previous experience in office work or volunteering is a plus, but not required.
- High enthusiasm and motivation to get involved.
Skills
- English language proficiency
- German language proficiency (ideal)
- Microsoft Office Suite (Excel, Word)
- Digital collaboration tools (Teams, SharePoint)
- Communication skills
- Teamwork
- Organizational skills
- Administrative support
Location
- Berlin
Work Type
- Full-time
- Volunteer
Experience Level
- No specific experience required, but previous office work or volunteering is a plus.
Salary/Compensations
- Monthly pocket money allowance of 7 €/day
- 345€ per month as food allowance
Benefits
- Funding for a Deutschlandticket (public transportation)
- Reimbursement of international travel costs (flight to Germany and back)
- Furnished single room in an international shared flat
- 12-month online German course via the EU Academy
- Additional support of up to 330€ per year for an in-person German course
- Participation in two seminars organised by the national ESC agency (on-arrival training and mid-term meeting)
- Reimbursement of travel costs for seminars and other work-related trips within Germany
- Health insurance
- Third party liability insurance
- General accident insurance
- 4 hours per week dedicated to learning German
- 2 days of vacation per month
About the Company
- Schwarzkopf Foundation Young Europe, founded in 1971, is a non-partisan organization dedicated to empowering young people from all backgrounds to become active European citizens.
- The foundation strives to promote a pan-European understanding and combat right-wing extremism, anti-Semitism, and racism by creating spaces for young people to develop political awareness and actively participate in shaping pluralistic societies.
- They advocate for an open, solidarity-based, and democratic Europe, strengthening young and pluralistic voices.
Equal Opportunity
- We value diversity and therefore welcome all applications, regardless of gender, nationality, origin, religious affiliation, disability, age, sexual orientation and identity.
- Our offices and entrances are currently not completely barrier-free. We would be happy to discuss with you what we can do to remove any remaining barriers.