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About the Role
The Office of Human Resources (OHR) seeks a dynamic and highly motivated individual to serve as the Timekeeping Supervisor within the Timekeeping Unit. This role supports and executes Timekeeping functions, ensuring compliance with the City's timekeeping policies and procedures.
Responsibilities
- Supervise Timekeeping staff and support Senior Director of Timekeeping and Payroll with daily operations of the timekeeping unit.
- Audit work unit processes to ensure accuracy and operational efficiency.
- Monitor NYC Aging employees’ timesheets for timely approval; ensure proper leave usage such as annual and sick leave for accurate pay and to prevent overpayments.
- Serve as the agency CityTime administrator; maintain and update the agency CityTime approval tree; and ensure new hires are enrolled in CityTime accordingly.
- Administer the agency’s Absence Control and Lateness Program; conduct audit of special leave banks such as Blood Donation and Floating Holiday Leave, to ensure timely usage in accordance with citywide policies and procedures.
- Research timekeeping issues, provide resolutions and keep OHR leadership informed; serve as the agency liaison with oversight agencies such as Office of Payroll Administration and Financial Information System Administration (OPA-FISA).
- Coordinate DP-2001 submission for incoming/outgoing requests; review timekeeping reports such 920 Report to identify discrepancies and ensure accurate compensation.
- Generate weekly/monthly reports as needed; and perform special projects as requested by senior leadership.
Requirements
- Must be a current City Employee.
- Must be serving permanently in the title of Administrative Manager or have taken the most recent Administrative Manager civil service exam and be reachable for appointment from the resulting list.
- A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
- An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
- A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
- Education and/or experience equivalent to the above.
- All candidates must possess 18 months of administrative, managerial, executive or supervisory experience.
- Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Skills
- Knowledge of City's timekeeping policies and procedures
- Absence Control Program
- CityTime administrator
- DP-2001 submission
- 920 Report
Location
- New York City
Work Type
- Full-time
Experience Level
- 18 months of administrative, managerial, executive or supervisory experience
Education Level
- Baccalaureate degree
- Associate degree or 60 semester credits
- Four-year high school diploma or equivalent
Salary/Compensations
- USD 81144 - USD 100000
About the Company
- The NYC Department for the Aging (NYC Aging) promotes and supports inclusive, safe, affordable, healthy aging.
- NYC Aging remains steadfast in its role and responsibility to preserve the dignity and quality of life for approximately 1.8 million diverse older New Yorkers by eliminating food insecurity, providing access to affordable, stable housing, enhancing access to quality healthcare services and protecting older New Yorkers from harm and abuse with the ultimate goal of a more age-friendly city in which older adults can age gracefully with respect.
Equal Opportunity
- The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.