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About the Role
Pantheon is seeking a highly organized and proactive Executive Assistant to provide senior-level administrative support to three Senior Investment professionals. This role is crucial for the operational backbone of a fast-paced global team, managing complex diaries, coordinating meetings, and ensuring smooth operations.
Responsibilities
- Manage complex, multi-time-zone diaries and plan trips and roadshows well in advance.
- Run team meetings, agendas, and actions via MS Planner.
- Coordinate AGMs, Advisory Boards, and conference call registrations, maintaining a log/tracker for all AGMs.
- Triage high-volume email with discretion and judgment.
- Coordinate recurring committee and partner calls, producing agendas, documentation, and collating minutes.
- Support client updates and prospect marketing activity with the IR team.
- Act as Lead Event Coordinator for flagship conferences, including sourcing hotels, booking travel, and overseeing operations.
- Organize team offsites, group lunches/dinners, and events.
- Manage international travel, visas, and attendance tracking for senior team members.
- Process complex multi-currency expenses via Concur.
- Maintain CRM records, meeting calendars, and team availability trackers.
- Conduct KYC background checks and support Corporate Action documentation.
- Train and mentor junior admin staff.
- Provide cover across the wider Administrative Team, liaising with colleagues globally.
Requirements
- Prior experience supporting a busy team within financial services or investment banking.
- A flexible, resilient approach, comfortable managing multiple competing priorities at pace.
- Excellent organizational skills and sound judgment under pressure.
- High attention to detail and accuracy.
- Discretion, professionalism, and confidentiality.
- Strong written and verbal communication skills.
Skills
- Microsoft Office Suite
- MS Planner
- Claude
- Concur
- World Check One
- RepRisk
- DocuSign
Location
- San Francisco
- New York
- Hong Kong
- Tokyo
- Singapore
- Seoul
- Bogotá
- Dublin
Work Type
- Full-time
Experience Level
- Senior-level
Education Level
- Degree qualified, or equivalent experience
About the Company
- Pantheon has been a leader in private markets investing for over 40 years, known for its innovative approach to secondaries, co-investments, primary fund investments, and capital formation.
- Specialist investment capabilities cover private equity, infrastructure, real assets, and private credit.
- Manages approximately $82.3 billion in AUM, serving over 750 institutional and 638 private wealth clients globally.
- Fosters a collaborative and committed culture to solve complex problems and deliver innovative investment opportunities.
Equal Opportunity
- Pantheon is an Equal Opportunities employer committed to building a diverse and inclusive workforce.
- Encourages applications from candidates whose past experience may not perfectly align with the role's requirements.