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About the Role
The Executive Assistant will provide comprehensive support to the legal transformation leadership team, ensuring efficient interaction with stakeholders. This role requires a proactive, highly organized individual with confidence to suggest and own projects, and the ability to handle confidential information with discretion.
Responsibilities
- Provide business and administrative support, including managing complex diary requirements and tracking actions lists.
- Maintain calendars, schedule meetings, appointments, and travel arrangements, exercising discretion in committing time and evaluating needs.
- Determine priority of matters for Directors and redirect or handle matters personally.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Act as a liaison with other departments, facilitating smooth communication and prompt resolution of requests and issues.
- Manage the set up and co-ordination of team meetings, including preparing agendas, sourcing presenters, designing slides, and running webinars.
- Oversee budgets, serving as the central point of contact for budget queries.
- Handle confidential information with integrity, discretion, and sensitivity.
- Update intranet/Teams pages, coordinating and posting team updates and regularly updating organization charts.
- Support project administration and reporting requirements.
- Organize team social events.
- Process invoices, expense claims, and new supplier requests.
- Perform any other tasks as required by the leadership team.
Requirements
- Proven experience (minimum three years) of supporting senior management as an executive assistant or in other secretarial positions.
- Full comprehension of office management systems and procedures.
- Excellent knowledge of MS Office, particularly Excel, Word, and PowerPoint.
- Exemplary planning and time management skills.
- Ability to multitask and prioritize daily workload.
- High level of verbal and written communications skills, and ability to deal with people at all levels within the organization.
- Discretion and confidentiality.
- An interest in legal transformation work would be beneficial.
Skills
- MS Office
- Excel
- Word
- PowerPoint
- Planning
- Time management
- Multitasking
- Prioritization
- Verbal communication
- Written communication
- Interpersonal skills
- Discretion
- Confidentiality
Location
- United States
- Europe
- Canada
- Latin America
- Asia
- Australia
- Africa
- Middle East
Work Type
- Hybrid
Experience Level
- Minimum three years of experience supporting senior management
Benefits
- Range of family friendly and inclusive employment policies
- Access to programmes and services aimed at nurturing health and overall wellbeing
About the Company
- Norton Rose Fulbright is a global law firm with more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East.
- We provide a full scope of legal services to the world’s preeminent corporations and financial institutions.
- Our vision is to be a world class business, profitable, ambitious, cooperative and considerate, supporting our clients and people through our global business principles of Quality, Unity and Integrity.
- With over 7,000 employees worldwide, our culture is the thread that connects us.
- Our strategy and culture are closed connected – defined by shared ambition, global collaboration and a one-team mindset.
- We believe pioneering work happens when people are empowered to think beyond boundaries, explore new opportunities and grow through diverse experiences.
- Alongside the right skills and experience, we are looking for people who are innovative, commercially minded, and motivated by the impact of the work they do – ready to share in our ambition and help shape what comes next.
- Because while individuals can do well, together we achieve something extraordinary.
Equal Opportunity
- To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential.
- Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service.
- We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing.
- We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams.
- We strive to create an inclusive and accessible recruitment process for all candidates.
- If you require any tailored adjustments or accommodations, please let us know here.