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About the Role
This position is part of the People & Culture (P&C) team, responsible for a wide range of duties supporting the employee experience, primarily focusing on general affairs, recruitment support, and internal communications. You will assist in the smooth operation of internal events, training sessions, information sessions, and visitor reception, while contributing to the improvement of P&C team work quality and response speed through various announcements, document creation, and recruitment-related coordination. High accuracy, a strong sense of confidentiality, and polite, smooth communication with stakeholders are required due to handling highly confidential information.
Responsibilities
- On-site support for internal events, training, information sessions, and visitor reception.
- Set up meeting rooms, prepare supplies, manage reception, and provide on-site support for internal events, training, information sessions, and visitor reception.
- Create, update, and share participant lists, announcements, schedules, and handouts with relevant parties.
- Handle visitor entry procedures, provide guidance, and coordinate with relevant departments for external guests, candidates, and visitors.
- Assist in collecting post-event surveys, simple data aggregation, and preparing review materials.
- Provide other on-site support as needed.
- Draft and prepare for distribution of company-wide announcements, P&C-related announcements, and reminders.
- Support information dissemination and awareness activities using internal portals, email, Teams, etc.
- Schedule interviews, arrange meetings, and send notifications to candidates and interviewers.
- Manage recruitment process progress, collect interview feedback, and coordinate information with the recruitment team.
- Prepare reports and submit notifications related to disability employment, and compile related data.
- Handle applicant responses, interview arrangements, document preparation, and coordination with relevant parties for store recruitment.
- Accurately update and store recruitment-related data and documents, and appropriately manage personal information.
- Create HR data and manage organizational charts.
- Provide administrative support for invoice processing, purchase requests, and vendor management.
- Standardize business processes, create procedure manuals, and propose improvement ideas.
Requirements
- Minimum of 2 years of practical experience in general affairs, recruitment support, sales administration, secretarial work, or similar administrative roles.
- High ethical standards, confidentiality, and compliance awareness for appropriate handling of confidential and personal information.
- Communication and coordination skills to collaborate smoothly with multiple stakeholders and prioritize tasks.
- Administrative skills, attention to detail, and deadline management abilities for accurate organization and management of data and documents.
- Native-level Japanese proficiency and no hesitation with reading/writing and basic communication in English.
- Practical experience using Microsoft Office (Excel, PowerPoint, Word, Outlook, Teams) for document creation, data management, and schedule coordination.
Skills
- Microsoft Office (Excel, PowerPoint, Word, Outlook, Teams)
- HRIS
- ATS
- Internal application systems
- HR data analysis
- Reporting
- Process improvement
- HR project support
- Event planning and support
- Internal communication
- Recruitment support
- General affairs
- Administrative support
Location
- Minato-ku, Japan
Work Type
- Full time
Experience Level
- 2+ years of experience
About the Company
- APAC Operations
- APAC People & Culture
- Human Resources