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About the Role

The Administrative Assistant at GXC provides essential day-to-day administrative support, ensuring departmental and office operations are organized, accurate, responsive, and efficient. This role is crucial for maintaining smooth business operations through scheduling, document management, report preparation, and general administrative assistance.

Responsibilities

Provide administrative support to department leadership and staff, including calendar coordination, scheduling, meeting preparation, and follow-up.
Prepare, organize, file, scan, and maintain business records, correspondence, reports, and documentation.
Receive, route, and respond to routine internal and external inquiries professionally.
Maintain accurate logs, trackers, and filing systems for administrative and company documentation.
Support the accurate entry, organization, and maintenance of information within business systems and databases.
Compile routine reports, summaries, and supporting materials for leadership.
Track administrative or workflow inefficiencies and communicate findings to support process improvement.
Assist with the implementation of updated administrative systems, templates, or procedures.
Coordinate routine administrative tasks to support departmental workflows and deadlines.
Assist with routine administrative audits by reviewing records for accuracy and completeness.
Order, receive, track, and distribute office supplies while maintaining inventory levels.
Assist in maintaining organized workspaces and general office readiness.
Handle sensitive business, personnel, operational, and confidential information with discretion.
Maintain a neat, professional appearance and represent the organization courteously.
Perform other administrative support duties as assigned.

Requirements

Associate degree preferred; equivalent professional experience in an administrative support role may be considered.
Proven experience providing administrative, office, or operational support in a professional business environment.
Ability to manage multiple priorities, meet deadlines, and maintain confidentiality with integrity.
Friendly, professional demeanor and dependable work habits.
Perform prolonged periods of sitting, keyboarding, document review, and computer-based work.
Communicate clearly and professionally in person, by phone, by video, and in writing.
Exercise attention to detail and consistent judgment when working with schedules, records, and sensitive information.
Lift and move office materials or supplies up to 15 pounds on an occasional basis.

Skills

Administrative coordination
Scheduling
Records management
Strong organization
Prioritization
Follow-through in a fast-paced environment
Professional written and verbal communication
Accuracy in document handling, tracking, and data entry
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Confidential handling of sensitive information
Ability to identify workflow inefficiencies
Support process improvement
Customer-service mindset
Sound judgment
Professionalism
Dependability
Adaptability to support varying departmental needs
Adaptability to support varying priorities
Adaptability to support varying leadership requirements

Location

remote
hybrid

Work Type

full-time

Experience Level

equivalent professional experience may be considered in lieu of degree

Education Level

Associate degree preferred

About the Company

GXC provides day-to-day administrative support that helps keep departmental and office operations organized, accurate, responsive, and efficient.