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About the Role
The role provides proactive coordination, communication, engagement, administration and operational support for 3 Head Of's in the CDAO division. As a trusted team enablement partner, the Team Assistant creates structure, anticipates needs and helps the function stay organised and connected. The position is hands-on, solutions-focused and suited to someone who enjoys building relationships, solving practical problems and making things happen in a fast-moving environment.
Responsibilities
- Help identify repetitive activities that can be simplified, standardised or automated
- Coordinate leadership meetings, planning sessions, workshops, town halls, offsites and team events
- Coordinate travel, expenses, invoices and administrative requests in line with Group processes
- Partner with leaders to communicate key messages consistently and support celebrations, recognition and team events
- Coordinate activities involving multiple leaders, teams and stakeholders with clear ownership and follow-through
Requirements
- Prior experience in a similar position
- Hands-on experience with Microsoft Copilot, AI Productivity tools, workflow automation or process improvement
- Strong communicator able to partner with varying levels of stakeholders
- Ability to build strong working relationships in a fast-paced environment
- Experience supporting multiple stakeholders
- Demonstrated ability to coordinate meetings, workshops, events and leadership activities on an end-to-end basis
- Confident in creation of presentations, trackers, communications and reporting materials
- Impeccable organisation skills and strong attention to detail
- Ability to work in a fast-paced environment with competing priorities
Skills
- Microsoft Copilot
- AI Productivity tools
- Workflow automation
- Process improvement
- Communication
- Stakeholder management
- Presentation creation
- Tracking
- Reporting
- Organisation
- Attention to detail
Location
- Remote
Work Type
- Full-time
Experience Level
- Not specified
Education Level
- Not specified
Benefits
- Special offers on banking products
- Discounts from top brands
- Generous employee-only mortgage rates
- Flexible work arrangements
- Variety of leave options including Culture, Lifestyle and Wellbeing leave
- Tailored learning and development opportunities
- Opportunities to give back to the Community through volunteering initiatives
About the Company
- Obsessed with becoming our customers' #1 banking partner for life.
- Committed to making Westpac the best place to work in the country.
Equal Opportunity
- We welcome everyone – no matter your age, gender, background, or abilities.
- We provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community.
- If you need any adjustments during the recruitment process, you can find more information and contact details on our FAQs and how to contact us page.