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About the Role
F.W. Sims is seeking a personable, organized, and dependable Administrative Assistant/Receptionist to serve as the first point of contact for their Mechanical office and provide day-to-day administrative support across the organization. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities while supporting daily office operations.
Responsibilities
- Provide day-to-day administrative and clerical support to management and staff
- Answer and direct phone calls, emails, and general inquiries professionally
- Maintain organized electronic and paper files and records
- Assist with data entry, filing, scanning, copying, and document preparation
- Coordinate office supplies, equipment, deliveries, and general office needs
- Support the accounting department with invoices, receipts, and other administrative tasks
- Assist with company events, meetings, and special projects
Requirements
- Prior administrative or receptionist experience preferred
- This position is based in an office setting and requires regular in-person attendance to provide front-desk and administrative coverage.
Skills
- Strong organizational skills with the ability to prioritize multiple tasks
- Proficiency with Microsoft Office, including Word, Excel, and Outlook
- Professional, dependable, detail-oriented, and able to work independently and as part of a team
- Excellent verbal and written communication skills
Location
- West Babylon
- Amityville/Lindenhurst area (relocation in 2027)
Work Type
- Onsite
- Full-time
Experience Level
- Based on experience and qualifications
Salary/Compensations
- $21.75 to $24.04 per hour
Benefits
- Competitive salary
- Premium medical coverage
- Company paid dental and vision
- 401(k) with 100% company match and fully vested immediately
- 10 paid holidays
- PTO and Sick Pay
About the Company
- F.W. Sims is a well-established mechanical contractor with an extensive portfolio of high-profile commercial and high-rise construction projects across New York.
- The company is one of New York City’s largest and most respected mechanical contractors, with a reputation for delivering high-quality projects on time and on budget.
- F.W. Sims is part of Electra USA, which is made up of four affiliated electrical and mechanical construction companies, employing over 1,100 people.
Equal Opportunity
- F.W. Sims values diversity and is committed to creating an inclusive environment for all employees.
- We are an equal opportunity employer and make employment decisions based on merit, qualifications, and business needs and are committed to providing a work environment free from discrimination and harassment.
- We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.