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About the Role
GMA Mechanical Corp is seeking a motivated HVAC Service/Accounting Manager for their Port Jefferson Station, NY office. This role combines HVAC service operations management with financial oversight in a dynamic setting.
Responsibilities
- Oversee day-to-day HVAC service department operations, including scheduling, dispatching, and coordinating technicians.
- Manage accounts payable, accounts receivable and billing processes.
- Order parts for jobs, prepare quotes and unit replacement proposals.
- Serve as a primary point of contact for customer service inquiries, complaints, and service agreements.
- Maintain accurate records of service calls, work orders, and technician performance.
- Process payroll, vendor payments, and reconcile accounts using Service Titan.
- Support management with operational analysis and manage technicians.
Requirements
- Prior experience in HVAC, mechanical, or trades industry office management strongly preferred.
- Proficiency in software (Service Titan or similar preferred).
- Strong understanding of accounts payable/receivable, invoicing, and job costing.
- Excellent organizational and multitasking skills in a fast-paced office environment.
- Strong communication skills for coordinating between field technicians, customers, and vendors.
- Experience with service dispatch or scheduling software is a plus.
- High level of accuracy, integrity, and attention to detail.
Skills
- Service Titan
- Service dispatch software
- Scheduling software
- Accounts payable
- Accounts receivable
- Billing
- Invoicing
- Job costing
- Customer service
- Record keeping
- Payroll processing
- Vendor payment
- Account reconciliation
- Operational analysis
- Communication skills
- Organizational skills
- Multitasking skills
Location
- Port Jefferson Station, NY
Work Type
- Full-time
Experience Level
- Office Management
About the Company
- GMA Mechanical Corp is a trusted mechanical and HVAC contractor serving the Long Island community.
- Reputation built on quality workmanship and reliable service.
- Customers count on us for expert HVAC solutions.
- Team members enjoy a supportive, close-knit work environment.
- Values hard work, professionalism, and long-term growth.