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About the Role

Singleton Reynolds is seeking an experienced Legal Administrative Assistant for its Commercial Litigation Department in Toronto. This role involves supporting a team of lawyers with a wide range of administrative tasks in a fast-paced environment.

Responsibilities

Provides clear, concise and complete oral and written information.
Drafts correspondence and legal documents.
Maintains all administrative functions, including file opening/closing procedures.
Maintains the calendar, books appointments and manages bring forwards.
Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets.
Arranges examinations for discovery and trial dates.
Manages work volume and juggling priorities while supporting a demanding practice.
Manages a high volume of paper correspondence.
Ensures deadlines are met and limitation dates are adhered to.
Completes time entries and billings.
Sorts incoming mail and preparation of outgoing mail.
Performs other related duties as required.

Requirements

3-5+ years of experience working as a legal administrative assistant.
Previous litigation experience.
Experience in arbitrations and other forms of alternative dispute resolution.
Superior organizational/document management skills with a strong attention to detail.
Exceptional aptitude for software and systems.
Advanced knowledge of database management.
Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Case Management Software, and Time tracker software.
Understanding of CaseLines and ACL.
Advanced knowledge of the litigation process and court rules/procedures in various jurisdictions and specifically the Rules of Civil Procedure.

Skills

Strong time management skills.
Ability to work both collaboratively and support colleagues and work independently.
A strong work ethic and initiative.
Excellent interpersonal skills.
Excellent communication skills both written and verbal.
Sound business judgment including the ability to handle sensitive and confidential information.
High degree of accuracy in work product.
A strong orientation towards delivering a superior standard of service.
A proven ability to thrive in a fast-paced deadline-driven environment.

Location

Toronto

Work Type

Full-time

Experience Level

5+ years of experience

Benefits

Competitive salary
Extensive benefits package
Opportunities for personal and professional growth
Matching RRSP Program
Fitness subsidy
Wellness days
Annual education/tuition allowance
Opportunity to attend various firm social events

About the Company

Singleton Urquhart Reynolds Vogel LLP is a Canadian law firm with offices in Vancouver and Toronto.
Our focus is on helping clients from construction and infrastructure, commercial litigation, insurance, real estate and business seize emerging opportunities and find solutions to complex legal problems.
The structure of our firm allows us to be flexible enough to provide personal, creative and cost effective services to all of our clients, many of whom have been with us for decades.

Equal Opportunity

Singleton Reynolds is committed to developing, implementing, and maintaining best practices and strategies to enhance equality, diversity and inclusion.
We welcome applications from all qualified candidates, including those who identify as a member of an underrepresented group (2SLGBTQIA+, BIPOC, persons with disabilities, etc.)
We make this commitment at all stages of the employment life cycle, through recruitment, retention and advancement.