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About the Role
The Legal Assistant provides a variety of coordination, legal clerical support, and administrative services to the legal management/procurement team. They interact with all levels of the organization as well as external directors, clients, contacts and supports the day-to-day operations of the department by acting as contact for all administrative needs, requests, and inquiries.
Responsibilities
- Word processing involving typing and formatting fund prospectuses and supporting documents, agreements, resolutions, correspondence, forms, minutes, and fund meeting materials.
- Providing administrative support to prospectus and other regulatory filings.
- Preparation of material and other support for Board meetings.
- Processing legal bill and external director fee payments.
- Liaising with external and internal clients on administrative issues.
- Performing general clerical duties, including filing, expense reports, and calendar management.
- Assisting with projects as assigned by legal department.
- Provide an administrative support to the procurement Team.
Requirements
- Post-secondary education or equivalent work experience.
- Minimum of 3-5 years’ experience as an Administrative Assistant.
- Legal experience is preferred (corporate law).
- Executive experience is an asset.
- Experience managing large and complex documents.
- Current work authorization for Canada is required.
Skills
- Strong written and verbal communication skills.
- Attention to detail and strong organizational skills.
- Ability to handle multiple tasks, meet strict deadlines and adapt to unique and changing expectations.
- Ability to work in a fast-paced environment with minimal supervision while adopting a proactive approach.
- Familiarity with fund prospectus documents is an asset.
- Advanced knowledge of MS Office (Word, PowerPoint, Excel, and Outlook: must be able to manipulate large and complex documents easily and quickly, including tracking revisions, creating table of contents, importing tables etc.)
Location
- 483 Bay Street in Toronto
- 3 Robert Speck Parkway in Mississauga
Work Type
- Hybrid
- Contract
Experience Level
- 3-5 years’ experience as an Administrative Assistant
Education Level
- Post-secondary education or equivalent work experience
Salary/Compensations
- $31.00 to $43.00 per hour
Benefits
- Flexible working arrangements
- Competitive total compensation
- Company contributions to your group RRSP
- Comprehensive health benefits that start on your first day, with 100% employer-paid premiums
- Up to $6000 annually for mental health services and therapy
- Parental leave top-up to 100% of your salary for a period of 25 weeks
- Up to $650 for home office equipment
- Generous time off policy, including 2 paid days annually to volunteer at a charity of your choice
- Diversity and inclusion programs
- Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required designation
About the Company
- At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years.
- We offer individuals and institutions a range of trusted investment portfolios and services.
- As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future.
- Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day.
- You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best - both personally and professionally.
- The Fidelity Legal Department provides legal services to all aspects of Fidelity's business.
- We care a lot about fostering a compassionate, people-centric culture, and are proud to have been named one of Canada’s Top 100 employers for the last five years.
Equal Opportunity
- Fidelity Canada is an equal opportunity employer.
- Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.
- Accommodation during the application process: Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at FidelityCanadaStaffing@fidelity.ca.